Administrative Assistant
Bellevue, Washington
Experience: 0
Category: Administrative & Clerical
Contractor Work Model: Onsite
Brand: System One
Compensation Range: 20.00 - 35.00 Per Hour
Job ID: 351313
Date Posted: 05/27/2026
Shortcut: http://jobs.systemone.com/dtPfk6
Administrative Assistant
Location: Everett, WA / Bellevue, WA
Schedule: Hybrid – 3+ days onsite
Type: Full-Time
Overview
System One is seeking an Administrative Assistant to support a cutting-edge organization focused on advancing next-generation radiopharmaceutical technologies for cancer treatment. This role will provide executive and administrative support within a fast-paced, high-growth environment supporting conference coordination, travel, onboarding activities, event planning, and day-to-day operational support.
This is an excellent opportunity for a highly organized, detail-oriented professional who thrives in a collaborative environment and enjoys supporting executive teams in a mission-driven organization.
Responsibilities
- Support executives and partner closely with senior executive assistants on daily administrative activities
- Coordinate conferences, meetings, and events including registrations, hotel accommodations, transportation, and scheduling logistics
- Assist with calendar management and conference room scheduling
- Prepare and process travel arrangements and expense reports
- Support onboarding activities for new hires, including tracking action items and updating SharePoint resources
- Assist with preparation of meeting agendas, note taking, and meeting logistics
- Copy, scan, file, and maintain documentation and records
- Edit and proofread presentations, spreadsheets, reports, and other documents
- Travel between Bellevue and Everett sites as needed to support meetings and events
- Provide additional administrative and operational support as assigned
Qualifications
- 3+ years of administrative support experience in a professional environment
- Experience coordinating conferences and events, including domestic and international travel logistics
- Strong proficiency with Microsoft Office Suite, including Teams, OneDrive, and SharePoint
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to prioritize multiple tasks effectively
- High attention to detail with strong proofreading and editing skills
- Ability to work independently with minimal supervision
- Professional demeanor with strong interpersonal and customer service skills
- Ability to maintain confidentiality and exercise sound judgment
- High school diploma required; college degree preferred or equivalent relevant experience
Preferred Experience
- Experience supporting executive-level personnel
- Experience working in fast-paced or highly regulated environments
- Familiarity with onboarding coordination and event management
Additional Requirements
- Ability to work onsite in Bellevue and Everett, WA as needed
- Personal transportation required
- Flexibility to occasionally support meetings outside standard business hours
- Ability to lift up to 25 lbs occasionally
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