Admin Assistant
Ridgefield, CT
Experience: 0
Category: Scientific & Clinical
Contractor Work Model: Hybrid
Brand: Joulé
Compensation Range: 26.65 - 26.65 Per Hour
Job ID: 351312
Date Posted: 05/27/2026
Shortcut: http://jobs.systemone.com/V7Mae2
Job Title: Admin Assistant
Location: Ridgefield, CT
Schedule: M-F normal business hours
Contractor Work Model: Hybrid (3 days/wk on-site)
Compensation: $26.65/hr
Type: 2-year contract, Potential for extension or conversion to permanent
Responsibilities
- Support administrative operations for a large cross-functional Human Pharma team
- Create and manage purchase orders using SAP and Ariba systems
- Track invoices and identify discrepancies or anomalies requiring follow-up
- Process and route documents through DocuSign workflows
- Prepare, maintain, and organize reports, spreadsheets, and filing systems
- Submit and reconcile expense reports using Concur
- Coordinate travel arrangements, including flight and hotel bookings
- Maintain accurate administrative records and documentation
- Assist with general operational support for marketing, training, and sales support teams
- Collaborate with administrative staff to manage high-volume support requests and deadlines
Requirements
- Bachelor’s degree required
- 2–5 years of administrative, operations, or business support experience
- Experience using Ariba for purchase order creation and processing
- Experience with DocuSign document workflows and approvals
- Experience tracking invoices and supporting SAP-based financial or procurement processes
- Strong attention to detail and ability to identify discrepancies or reporting anomalies
- Experience preparing and filing expense reports
- Experience coordinating travel arrangements, including flights and hotels
- Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Word
- Strong organizational and multitasking skills in a fast-paced environment
- Ability to manage confidential information with professionalism and accuracy
System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
#M-
#LI-
Ref: #558-Scientific
-
Scientist II
Ridgefield, CT
Job Title: Scientist II Location: Ridgefield, Connecticut Type: Contract Compensation: $35-$40.46/hr Contractor Work Model: Onsite – onsite Hours: 40.0 Overview Leading pharmaceutical company looking for an experienced Scientist II. Ideal candidates sh...
Date Posted: 05/18/2026 Recommended
-
Scientist III
Ridgefield, CT
Job Title: Scientist III Location: Ridgefield, Connecticut Type: Contract Compensation: $43-$49.62/hr Contractor Work Model: Onsite – onsite Hours: 40.0 Overview Leading pharmaceutical company looking for an experienced Scientist III. Ideal candidates ...
Date Posted: 06/02/2026 Recommended
-
Scientist II
Ridgefield, CT
Job Title: Scientist II Location: Ridgefield, Connecticut Type: Contract Compensation: $35-$40.05 Contractor Work Model: Onsite Hours: 40.0 Overview Leading pharmaceutical company looking for an experienced Scientist II. Ideal candidates should have a ...
Date Posted: 05/21/2026 Recommended
-
Loan Specialist
Tulsa , Oklahoma
Loan Specialist System One has partnered with a local bank that is seeking a detail-oriented and dedicated Loan Specialist to join their team and contribute to their mission of delivering exemplary customer service and support. Position Summary: The Lo...
Date Posted: 06/01/2026 Recommended
-
Customer Service Coordinator
Tulsa, OK
Job Title: Customer Service Coordinator Location: Tulsa, Oklahoma Type: Direct Hire Compensation: $45,760.00 - $54,080.00 Contractor Work Model: Onsite – onsite System One has partnered with a growing manufacturing organization in Tulsa, OK, to identif...
Date Posted: 05/26/2026 Recommended
-
Administrative Assistant
Arlington, Virginia
Job Title: Administrative Assistant Location: Arlington, Virginia Type: Contract To Hire Compensation: $30.00 per hour Contractor Work Model: Onsite Security Clearance: Capable of obtaining a DoD Security Clearance Overview We’re looking for a highly o...
Date Posted: 06/04/2026 Recommended
-
Business Support Coordinator
Orlando, FL
Business Support Coordinator Orlando, FL Type: 12-month contract Contractor Work Model: Onsite Monday – Friday Hours: 40.0 Responsibilities Support field personnel with inventory management and auditing processes related to technology, office supplies,...
Date Posted: 05/19/2026 Recommended
-
Client Relationship Manager
Baltimore, Maryland
Job Title: Client Relations Manager Location: Baltimore, Maryland Type: Contract To Hire Contractor Work Model: Hybrid – onsite and remote We’re looking for a Client Relationship Manager who thrives in a fast-paced, high-touch customer service environm...
Date Posted: 06/04/2026 Recommended
-
Bilingual HR & Administrative Support Professional
Claremore, OK
Job Title: Bilingual HR & Administrative Support Professional Location: Claremore, OK Type: Contract To Hire Compensation: $22.00–$26.00 per hour Contractor Work Model: Onsite – onsite Responsibilities Serve as the first point of contact for employees,...
Date Posted: 05/14/2026 Recommended
-
Administrative Assistant
Tulsa, Oklahoma
Job Title: Administrative Assistant Location: Tulsa, Oklahoma Type: Contract Compensation: $18.00 Contractor Work Model: Onsite – onsite Responsibilities Maintain accurate entry and management of the customer database, including data entry and updates ...
Date Posted: 06/01/2026 Recommended
-
Administrative Assistant
Bellevue, Washington
Administrative Assistant Location: Everett, WA / Bellevue, WA Schedule: Hybrid – 3+ days onsite Type: Full-Time Overview System One is seeking an Administrative Assistant to support a cutting-edge organization focused on advancing next-generation radio...
Date Posted: 05/27/2026 Recommended
-
Customer Support Reps
Albany, New York
Job Title: Customer Support Reps Location: Albany, NY Type: Contract To Hire Compensation: $18.00 Contractor Work Model: Hybrid – onsite and remote Hours: 40.0 If interested reach out directly to kimberly.spicer@sytemone.com Responsibilities Support th...
Date Posted: 05/05/2026 Recommended
-
Customer Service Retail Associate
Bethesda, MD
Job Title: Customer Service Retail Associate Location: Bethesda, MD Type: Contract To Hire Compensation: $18.00 - $19.50 per hour Contractor Work Model: Onsite Hours: Monday through Friday, 8:00 AM – 4:30 PM If interested reach out directly to kimberly...
Date Posted: 05/13/2026 Recommended
-
HR - Onboarding and Compliance Associate
Edison, New Jersey
Job Title: HR - Onboarding and Compliance Associate Location: Edison, New Jersey Type: Non-exempt Compensation: $22-$24.00 per hour Contractor Work Model: Onsite – onsite Hours: 40.0 Security Clearance: Not specified Responsibilities Fully responsible ...
Date Posted: 05/29/2026 Recommended
-
Project Coordinator
Gaithersburg, Maryland
Job Title: Project Coordinator Location: Gaithersburg, Maryland Type: Direct Hire Responsibilities Communicate with clients to clarify scope, timelines, and expectations Coordinate project start dates and confirm key contacts Prepare meeting documentat...
Date Posted: 04/22/2026 Recommended
-
Accounts Payable Clerk
Barnegat, New Jersey
Accounts Payable Clerk Job Information: Location: Barnegat, NJ Pay-rate: $24.00-$26.00 /hr. Hours: Monday-Friday 8:00 AM-4:30 PM Contract-to-permanent Opportunity! Summary: Manage payments, invoices, and collections, ensuring seamless financial transac...
Date Posted: 05/22/2026 Recommended
-
Mobility Program Coordinator
White Plains, New York
Job Title: Mobility Program Coordinator Location: White Plains, NY Type: Contract To Hire Compensation: $27.00 Contractor Work Model: Onsite Hours: Monday - Friday 8:30a-5pm Responsibilities Assist with recruiting families and owners to participate in ...
Date Posted: 05/26/2026 Recommended
-
Coordinator - International
New York, New York
Job Title: Coordinator - International Location: New York, NY Type: Contract Overview Provide administrative support to the SVP of License & International Strategy, their direct team, and total International team as needed, inclusive of the coordinatio...
Date Posted: 05/13/2026 Recommended
-
Managing Director
Miami, Florida
Job Title: Managing Director Location: Miami, Florida Type: Direct Hire Compensation: $145k-$160k Contractor Work Model: Onsite Hours: 40.0 Responsibilities Establish and lead a strategic vision for affordable housing and voucher-program initiatives, a...
Date Posted: 05/29/2026 Recommended
-
Staff Accountant – Accounts Payable
Bellevue, Washington
System One is seeking a Staff Accountant – Accounts Payable to support a fast-paced, high-volume accounting environment. This role is responsible for full-cycle accounts payable processing, ensuring accuracy, compliance, and timely execution of financi...
Date Posted: 03/31/2026 Recommended
-
Deputy Director
Miami, Florida
Job Title: Deputy Director Location: Miami, Florida Type: Direct Hire Compensation: $125,000.00 - $135,000.00 Contractor Work Model: Onsite Hours: 40.0 Responsibilities Support the execution of organizational priorities related to affordable housing an...
Date Posted: 05/29/2026 Recommended
-
Project Billing Accountant
Pittsburgh, PA
Job Title: Project Billing Accountant Location: Pittsburgh, PA Type: Direct Hire Contractor Work Model: Onsite with Hybrid after training Overview The Project Billing Accountant is responsible for providing billing support to assigned functional areas ...
Date Posted: 05/27/2026 Recommended
-
AR Supervisor
Catoosa, OK
Job Title: AR Supervisor Location: Tulsa, Oklahoma Type: Direct Hire Compensation: $90,000-$120,000 Contractor Work Model: Onsite Hours: 40.0 Job Description Responsibilities: Oversee daily accounts receivable functions, including billing, cash applica...
Date Posted: 06/03/2026 Recommended
-
Credit Analyst
Tulsa, OK
Credit Analyst Position Summary System One is partnering with a client seeking a Credit and Collection Analyst who will be responsible for evaluating customer credit risk and supporting the timely collection of outstanding receivables to maintain consi...
Date Posted: 06/03/2026 Recommended
-
Permitting Specialist
Portland, OR
Mountain Ltd. is looking for a Permitting Specialist to work Remotely supporting PST time zone. Position Overview The Permitting Specialist is responsible for managing the end-to-end permitting process in support of aerial, buried, and underground tele...
Date Posted: 06/03/2026 Recommended
-
Accounts Payable Coordinator
San Rafael, CA
Job Title: Accounts Payable Coordinator (SAP/Ariba) Location: San Rafael, CA (Hybrid – onsite Tuesdays and Thursdays) Hours/Schedule: Monday–Friday, 8 am to 5 pm Compensation: $30-34/hour DOQ Type: 6 month contract Overview The Accounts Payable Coordin...
Date Posted: 05/18/2026 Recommended
-
Joint Use Coordinator
Hayden, ID
Mountain Ltd. has an opening for a Joint Use Coordinator to work remotely! This position is responsible for work order administration activities within the coe/osp support centers, including work order scheduling, material procurement and staging, mile...
Date Posted: 06/04/2026 Recommended
-
AP Specialist
Catoosa, OK
Job Title: AP Specialist Location: Catoosa, OK Type: Direct Hire Compensation: $49,000-$56,000 Contractor Work Model: Onsite Hours: 40.0 Overview The Accounts Payable Specialist is a salaried, on-site role responsible for supporting the organization’s ...
Date Posted: 06/02/2026 Recommended
-
Executive Assistant
Vienna, VA
Job Title: Executive Assistant Location: Vienna, VA, United States Type: Contract Compensation: Open to Both C2C and W2 options Contractor Work Model: Onsite Hours per week: 40.0 Responsibilities Manage a complex and dynamic executive calendar, ensurin...
Date Posted: 05/19/2026 Recommended
-
Business Intelligence Analyst
Lenexa, KS
Job Title: Business Intelligence Analyst Location: Lenexa, KS Responsibilities Partner with Accounting, Operations, and other stakeholders to understand analytical and reporting needs and deliver accurate, actionable business intelligence solutions. Ga...
Date Posted: 03/20/2026 Recommended