Administrative Assistant
Cromwell, Connecticut
Experience: 0
Category: Scientific & Clinical
Brand: Joulé
Job ID: 318480
Date Posted: 04/09/2024
Shortcut: http://jobs.systemone.com/0ecbl3
Job Title: Administrative assistant
Location: Cromwell, CT
Hours/Schedule: Monday - Friday 8am - 4pm
Type: Contract
Responsibilities
- Coordinate the day-to-day activities including scheduling appointments, arranging travel and meetings, maintaining calendar, updating contact information, reconciling expenses in Concur, preparing presentations and correspondence, screening phone calls, greeting visitors and communicating with senior management, outside clients and vendors.
- Coordinate the administrative support functions within the marketing department, including preparing presentations, distributing report, ordering product samples and purchase orders using SAP, coordinating calendars, maintaining monthly marketing updates,
- Provide back-up support to other members of the senior management team, as needed. Assist or cover for other administrative staff members.
- Identify all relevant SHE and security aspects (e.g. use of workspace, traveling, required training, ergonomics, SHE plans, etc.) and assess the corresponding risks related to the position; act in such a way that the SHE and Security impact on self and others is minimized (e.g. follow instructions and procedures, good housekeeping, etc); immediately report and give follow-up to all incidents (injuries, near misses, SHE hazards, etc.) and encourage colleagues to improve SHE results and prevent incidents.
Requirements
Knowledge and educational level:
- High School Graduate or GED Equivalent
Required Training:
- SOP Training: Quality Policy
- Document Control and Change Control
- Nonconforming Material Control
- Good Documentation Practices
- Personnel Training
- Recall
- Responsibilities of the Quality Unit
- Returns Processing
- Record Retention
Required level of experiences:
- 5+ years of administrative experience
- Advanced Microsoft Word, Excel, PowerPoint, Outlook, Adesso, SAP
Benefits
System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, and MOUNTAIN, LTD., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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