Documentation Management Specialist
Cincinnati, OH
Experience: 0
Category: Scientific & Clinical
Contractor Work Model: Remote
Brand: Joulé
Shift: On-Site
Compensation Range: 60.00 - 82.15 Per Hour
Job ID: 344697
Date Posted: 01/07/2026
Shortcut: http://jobs.systemone.com/idTJ6s
Job Title: Veeva Documentation Management Specialist (Manufacturing)
Location: Remote w/ travel as needed
Hours/Schedule: 20 hrs/week
Pay Range: $60.00 - $82.15/hr
Type: Contract, Potential for extension or conversion to permanent
Overview
The Veeva Documentation Management Specialist serves as a technical expert supporting documentation management and user adoption of the Veeva system within manufacturing environments. This role focuses on troubleshooting, training, document consolidation, and metadata governance, with occasional on-site support at manufacturing facilities as needed.
Responsibilities
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Provide technical support and troubleshooting for documentation management within the Veeva system.
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Train on-the-floor operators and operations leadership on Veeva navigation, document searching, and system usage.
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Support accurate document metadata, including updating document ownership and resolving discrepancies.
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Partner with site teams to review documentation libraries, eliminate duplicate documents, and identify authoritative versions.
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Flag required document updates or additions and coordinate with Zone Owners to support revisions.
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Collaborate with Zone Owners to establish Veeva manufacturing Equipment Owner (EO) binders organized by zone.
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Create and implement standardized document naming conventions across sites.
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Evaluate documents during consolidation efforts and recommend improvements.
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Project-manage documentation update activities to completion.
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Support on-site workshops when required, including compliance with all plant safety, PPE, and safe work practices.
Qualifications
Must Have
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10+ years of converting manufacturing experience.
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Advanced expertise with the Veeva documentation management system, with the ability to operate at an administrator or power-user level.
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Strong knowledge of Veeva navigation, searching, metadata management, and binder configuration.
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Ability to identify and resolve metadata discrepancies and ensure equipment is mapped to correct document versions.
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Experience setting up effective Equipment Owner binders within Veeva.
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Proven ability to evaluate documentation quality and recommend improvements during consolidation efforts.
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Experience training users in classroom and/or remote environments.
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Ability to meet converting essential functions and comply with plant safety and PPE requirements during on-site visits, with or without reasonable accommodation.
Nice to Have
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Familiarity with all four converting technology platforms.
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Experience with manufacturing and documentation systems such as AM, ECRs, CPE, CIL, CL, TBO, and DH.
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15–20+ years of converting manufacturing experience.
Benefits
System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.
Ref: #558-Scientific
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