Executive Assistant
Vienna, VA
Experience: 0
Category: Information Technology
Contractor Work Model: Onsite
Brand: System One
Job ID: 351070
Date Posted: 05/19/2026
Shortcut: http://jobs.systemone.com/QF0cz0
Job Title: Executive Assistant
Location: Vienna, VA, United States
Type: Contract
Compensation: Open to Both C2C and W2 options
Contractor Work Model: Onsite
Hours per week: 40.0
Responsibilities
- Manage a complex and dynamic executive calendar, ensuring the Chief Procurement Officer’s time is prioritized effectively and aligned to business needs
- Anticipate scheduling conflicts, resolve issues proactively, and ensure the executive is prepared for upcoming meetings, events, and deliverables
- Coordinate meetings across senior leaders, internal teams, external partners, vendors, and other stakeholders
- Apply sound judgment when prioritizing requests, escalating urgent matters, and protecting time for high-priority work
- Plan and coordinate executive meetings, leadership discussions, vendor meetings, and cross-functional working sessions
- Prepare agendas, organize materials, capture notes or action items when needed, and ensure follow-up items are tracked to completion
- Partner with internal teams to gather and organize materials for meetings, presentations, briefs, and executive updates
- Ensure the Chief Procurement Officer has the right information, context, and materials in advance of key meetings
- Serve as a professional and trusted point of contact for internal and external stakeholders
- Draft, review, proofread, and format correspondence, meeting materials, and other executive communications as needed
- Handle sensitive information with the highest level of confidentiality and discretion
- Represent Procurement & Vendor Management with professionalism, responsiveness, and sound judgment
- Coordinate domestic travel arrangements, including flights, lodging, transportation, itineraries, and meeting logistics
- Prepare and submit expense reports accurately and in a timely manner
- Support administrative processes, including purchase requests, invoices, vendor coordination, onboarding logistics, and other operational needs as required
- Maintain organized records, files, contact lists, distribution lists, and relevant documentation
- Support the Chief Procurement Officer by tracking priorities, deadlines, action items, and follow-ups across key workstreams
- Assist with coordination of procurement-related meetings, leadership routines, vendor engagements, and internal business reviews
- Help organize information and maintain visibility into commitments, decisions, and pending items
- Identify opportunities to improve administrative processes, increase efficiency, and create smoother day-to-day operations for the executive
Requirements
- Minimum of 7 to 10 years of experience providing executive-level administrative support, preferably to a senior executive, C-suite leader, or equivalent
- Demonstrated experience managing complex calendars, competing priorities, confidential information, and senior-level stakeholder interactions
- Strong proficiency with Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint
- Excellent written and verbal communication skills, with strong attention to detail and professional polish
- Ability to work independently, anticipate needs, solve problems, and make sound decisions with limited direction
- Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously
- High degree of discretion, integrity, and professionalism when handling sensitive or confidential matters
- Experience supporting executives in a large corporate, financial services, procurement, supply chain, vendor management, or similarly complex environment preferred
System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
#M2
#LI-EL1
Ref: #851-Rockville-S1
-
Coordinator - International
New York, New York
Job Title: Coordinator - International Location: New York, NY Type: Contract Overview Provide administrative support to the SVP of License & International Strategy, their direct team, and total International team as needed, inclusive of the coordinatio...
Date Posted: 05/13/2026 Recommended
-
Executive Assistant
Washington, DC
Senior Executive Assistant (C-suite or Director-Level Executives) 100% Onsite- Washington DC Anticipated Start Date: 7/13/2026/-ASAP Anticipated End Date: 09/30/2027 FT/PT: Full Time Preferred hours: 8:30AM-5PM Years of experience: 10+ Education: Bache...
Date Posted: 06/18/2026 Recommended
-
Staff Assistant
Vienna, VA
Job Title: Staff Assistant Location: Vienna, VA Type: Contract Contractor Work Model: Hybrid – onsite and remote Hours: 40.0 Responsibilities Provide direct administrative and operational support to the Vice President of the Advanced Cyber Initiatives ...
Date Posted: 05/30/2026 Recommended
-
Product Strategist
Vienna, VA
Job Title: Product Strategist Location: Vienna, VA Work schedule: hybrid, onsite 3 days a week Pay Rate: open to W2 and established 1099's Position Type: multiyear contract We are currently seeking a Product Strategist for a long term contracting posit...
Date Posted: 06/04/2026 Recommended
-
Product Analyst
Vienna, Virginia
Job Title: Product Analyst Location: Vienna, VA Type: Contract Contractor Work Model: Hybrid – onsite and remote Responsibilities • Clearly communicate status updates and issues in both oral and written formats; lead product meetings. • Author a wide r...
Date Posted: 05/11/2026 Recommended
-
Strategic Sourcing Specialist
Tulsa , Oklahoma
System One is working with a local client to find a Sourcing Specialist. Strategic Sourcing Specialist The Strategic Sourcing Specialist improves the supply chain and purchasing operations of a company. This role works closely with suppliers and vendor...
Date Posted: 06/17/2026 Recommended
-
Procurement Specialist
Houston, TX
Procurement Specialist II Houston, TX 77042 System One is seeking two Procurement Specialists with experience in the heavy industrial construction sector to be responsible for sourcing medium and high criticality materials and subcontracts across the f...
Date Posted: 04/20/2026 Recommended
-
Buyer II
Merritt Island, FL
Job Title: Buyer II – Electronic Components Location: Merritt Island, FL Type: Contract / On-site Compensation: $54 per hour A-shift hours System One is seeking a Buyer to support a leading aerospace client in Merritt Island, FL. This role is responsib...
Date Posted: 06/17/2026 Recommended
-
Administrative Assistant
Arlington, Virginia
Job Title: Administrative Assistant Location: Arlington, Virginia Type: Contract To Hire Compensation: $30.00 per hour Contractor Work Model: Onsite Security Clearance: Capable of obtaining a DoD Security Clearance Overview We’re looking for a highly o...
Date Posted: 06/04/2026 Recommended
-
GEOINT Sr. History Program Specialist
St. Louis, Missouri
Job Title: GEOINT Sr. History Program Specialist Location: St. Louis, Missouri Type: Contract To Hire Contractor Work Model: Onsite Hours: 40.0 Security Clearance: TS/SCI with ability to obtain poly Responsibilities Take direction from the NGA Historia...
Date Posted: 06/16/2026 Recommended
-
Senior Program / Project Manager
Houston, Texas
Job Title: Senior Program / Project Manager Location: Houston, Texas 77056 Type: Contract to hire with possibility of conversion to a permanent full-time position after 520 hours worked Compensation: $90 - $100/hr. Salary will be commensurate with expe...
Date Posted: 06/17/2026 Recommended
-
Tactical Buyer II
Merritt Island, FL
Job Title: Tactical Buyer II Location: Merrit Island, Cape Canaveral and Melbourne/ FL Type: Contract / On-site Compensation: $46 to $61 per hour Overview System One is seeking a Tactical Buyer to support procurement operations for government contract ...
Date Posted: 06/22/2026 Recommended
-
Documentation Specialist
Pensacola, VA
Job Title: Documentation Specialist Location: Vienna, VA, Winchester, VA or Pensacola, FL Type: Contract Contractor Work Model: Hybrid – onsite and remote Hours: 40.0 Responsibilities Participate in the development and follow-up analysis of policy and ...
Date Posted: 06/11/2026 Recommended
-
Buyer III
Melbourne, FL
Job Title: Buyer III Location: Melbourne, FL Type: Contract / On-site Compensation: $83 per hour Responsibilities Manage the end-to-end procurement lifecycle for indirect categories Purchase standard COTS products, ET/IT hardware, and aerospace-related...
Date Posted: 06/15/2026 Recommended
-
Governance Risk & Compliance Analyst
Lakewood, CO
Job Title: Governance Risk & Compliance Analyst Location: Lakewood, CO Work Model: Hybrid – onsite and remote Overview System One is seeking a GRC Analyst for an opportunity in Lakewood, CO. The GRC Analyst is a member of the Governance, Risk & Complia...
Date Posted: 06/17/2026 Recommended
-
Project Coordinator
Pensacola, FL
Job Title: Project Coordinator Location: Pensacola, FL Type: Contract Work Model: Hybrid – onsite and remote Responsibilities • Support the execution of business projects by coordinating daily tasks, schedules, and deliverables • Maintain project docum...
Date Posted: 06/22/2026 Recommended
-
Category Manager
San Antonio, TX
Job Title: Category Manager San Antonio, TX Contract to hire possible Work Schedule: Monday - Friday: 7:00am - 4:00pm or 8:00am - 5:00pm The Category Manager will establish and execute third party category management strategies to achieve best value in...
Date Posted: 04/24/2026 Recommended
-
Associate Director Corporate Communications
Parsippany, NJ
Job Title: Associate Director Corporate Communications Location: Parsippany, NJ Type: Direct Hire - full time permanent direct with our client Compensation: $135,000.00 - $170,000.00 Work Model: Hybrid – onsite Tuesday and Thursday Join a growing bioph...
Date Posted: 06/01/2026 Recommended
-
Piping Designer III
Perry, OH
Job Title: Piping Designer III Location: Perry, OH Type: Contract Compensation: $52.00 - DOE Contractor Work Model: Onsite – onsite Hours: 40 hours/week Security Clearance: Must be a US Citizen due to Nuclear restrictions Overview System One is e are s...
Date Posted: 06/17/2026 Recommended
-
DCN Electrical Engineer
Houston, Texas
Job Title: DCN Electrical Engineer Location: Houston, Texas Type: Direct Hire Compensation: $100,000.00 - $150,000.00 Contractor Work Model: Hybrid – onsite and remote About the Company Our client is an innovative engineering and technology organizatio...
Date Posted: 05/20/2026 Recommended
-
FP&A Analyst / Cocoa Commodity
Hershey, Pennsylvania
Job Title: Cocoa FP&A Analyst Location: Hershey, Pennsylvania Type: Contract Contractor Work Model: This is a remote U.S.-based opportunity; however, due to the reporting structure and regular interaction with a manager in Switzerland, availability dur...
Date Posted: 06/17/2026 Recommended
-
Buyer III
Cape Canaveral, FL
Job Title: Buyer III Location: Cape Canaveral, FL Type: Contract / onsite - 40 hours a week Compensation starts at $61 per hour Responsibilities Manage and direct suppliers and teammates to support the external development of various spaceflight system...
Date Posted: 06/11/2026 Recommended
-
Superintendent- Commercial Construction Projects (Hospitals)
Wilmington , North Carolina
Job Title: Superintendent- Commercial Construction Projects (Hospitals) Location: Wilmington, North Carolina Type: Direct Hire Compensation: $105,000.00 - $115,000.00 Contractor Work Model: Onsite – onsite Overview The Traveling Superintendent is respo...
Date Posted: 05/16/2026 Recommended
-
Contract Administrator
Bellevue, WA
Job Title: Contract Administrator Type: Long-term Contract Contractor Work Model: Remote Responsibilities Support increasingly complex procurement and subcontract management duties, including federal government contracting. Manage procurement activitie...
Date Posted: 06/15/2026 Recommended
-
HR Assistant
Pittsburgh, PA
Job Title: HR Assistant Location: Pittsburgh, PA Type: Direct Hire Contractor Work Model: Onsite SUMMARY: The Human Resources Assistant is responsible for providing Human Resources support to assigned functional areas of the HR Department for the Compa...
Date Posted: 05/20/2026 Recommended
-
Commercial Data Change Manager
Duluth, GA
Job Title: Commercial Data Program Manager Location: Duluth, GA Type: Contract Compensation: $58-63.33/hr Contractor Work Model: Hybrid – onsite 3 days a week Responsibilities • Orchestrate and drive cross-functional initiatives spanning multiple work ...
Date Posted: 05/22/2026 Recommended
-
Buyer II
Kent, WA
Job Title: Buyer II Location: Kent, WA Type: Contract / On-site Compensation: $70 per hour System One is seeking a Buyer to support a leading aerospace client in Kent, WA. This role is responsible for managing supplier relationships, procurement activi...
Date Posted: 06/18/2026 Recommended
-
Business Unit Quality Director
Longview , Texas
Job Title: Business Unit Quality Director Location: Longview, Texas Direct Hire Relocation- Open Compensation: $125K- $190K Work Model: Onsite Overview System One is in search of a Business Unit Director for a privately held company to join their team ...
Date Posted: 05/26/2026 Recommended
-
HR Process Specialist
Vienna, VA
Job Title: HR Process Analyst Specialist Location: Vienna, VA OR Winchester, VA Type: Contract Compensation: 45.00-50.00/hr W2 Contractor Work Model: Hybrid Hours per week: 40.0 Responsibilities Analyze and document existing enterprise workflows and pr...
Date Posted: 06/04/2026 Recommended
-
Administrative Assistant
Bellevue, Washington
Administrative Assistant Location: Everett, WA / Bellevue, WA Schedule: Hybrid – 3+ days onsite Type: Full-Time Overview System One is seeking an Administrative Assistant to support a cutting-edge organization focused on advancing next-generation radio...
Date Posted: 05/27/2026 Recommended