Office Coordinator - Real Estate Agent

Toms River, NJ

Job Title: Office Coordinator - Real Estate Agent
Location: Toms River, NJ

Type: Direct Hire
Compensation: $65,000 - $75,000+ (based on experience) + team performance incentives (typically around 1K - 2K per month)
Work Model: Requires 100% onsite office work in Toms River, NJ (Remote work is not available)
Hours: Monday – Friday, 9:00 AM – 5:00 PM
Benefits: Medical insurance (paid at 50% of premiums) and approximately 15+ paid holidays + paid sick time.
Attire: Business professional, every day.

Office Coordinator - Real Estate Agent
Location: Toms River, NJ

Job Type: Full-Time
Experience Level: 1–3 Years Preferred
Industry Keywords: Real Estate Administration, Transaction Coordinator, Listing Coordinator, MLS, Brokerage Support

About the Role:
We are seeking a real estate administrative professional or office assistant with brokerage experience to support listing coordination and transaction management for a high-performing real estate team in Toms River, NJ.
This role is ideal for someone currently working in a real estate office who has experience with MLS listings, transaction coordination, and real estate office operations and is ready to take on more ownership of active deals.
You will play a key role in keeping listings accurate, organized, and moving smoothly from listing launch through closing across luxury residential and select commercial properties (typically under $3M).

Key Responsibilities:

  • Coordinate real estate listings from pre-market through closing
  • Enter, update, and maintain MLS listings and ensure accuracy across all platforms
  • Support transaction coordination activities across multiple active deals
  • Communicate with agents, buyers/sellers, attorneys, lenders, title companies, inspectors, and vendors
  • Track real estate transaction timelines, deadlines, contingencies, and milestones
  • Assist with scheduling showings, inspections, appraisals, and closings
  • Organize and maintain digital transaction files and brokerage records
  • Support listing marketing including photos, staging coordination, and property details
  • Prepare CMAs, listing packages, and supporting client documentation
  • Ensure compliance with brokerage procedures and real estate documentation standards
  • Monitor deal progress and proactively follow up to keep transactions on track

Office Assistant - Real Estate Agency Qualifications:
  • 1–3 years of experience in a real estate office, brokerage, or property management support role
  • Hands-on experience with MLS systems and listing input/update processes required
  • Experience supporting real estate transactions, listings, or agent teams preferred
  • Strong understanding of real estate workflows (listing ? under contract ? closing)
  • Excellent organizational and time management skills
  • Strong written and verbal communication skills
  • Ability to manage multiple listings and transactions simultaneously
  • High attention to detail and accuracy with data entry and documentation
  • Comfortable working in a fast-paced real estate brokerage environment

Office Assistant - Real Estate Agency Preferred Experience:
  • Office Assistant (real estate) or Transaction Coordinator or Listing Coordinator experience or other related Real Estate office experience (title, loans, mortgages).
  • Brokerage office or related real estate "team" support experience
  • CRM system experience
  • Exposure to luxury residential or commercial real estate transactions a huge plus!
  • Experience coordinating with attorneys, lenders, and title companies

What This Role Offers
  • Direct involvement in active real estate transactions from start to finish
  • Exposure to luxury residential and commercial real estate deals
  • Opportunity to work closely with top-producing real estate professionals
  • Strong growth potential into Transaction Coordinator or Operations Manager roles
  • Fast-paced, hands-on brokerage environment with real responsibility

Ideal Candidate Profile
This role is best suited for someone who is:
  • Currently working in real estate administration or brokerage support
  • Looking to grow beyond basic office assistant responsibilities
  • Comfortable managing multiple real estate transactions at once
  • Highly detail-oriented and deadline-driven
  • Interested in both the marketing and operational side of real estate

#M1

Ref: #563-Joule Staffing

Type: Direct-Hire

Experience: 1

Category: Sales & Marketing

Contractor Work Model: Onsite

Brand: System One

Shift: On-Site

Compensation Range: 65000.00 - 80000.00

Job ID: 350798

Date Posted: 06/02/2026

Shortcut: https://jobs.systemone.com/tU5w2j

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