Senior Administrative Coordinator
Tarrytown, NY
Experience: 0
Category: Administrative & Clerical
Contractor Work Model: Onsite
Brand: Joulé
Compensation Range: 40.00 - 50.00 Per Hour
Job ID: 345597
Date Posted: 02/05/2026
Shortcut: http://jobs.systemone.com/T06cUO
Job Title: Senior Administrative Coordinator
Location: Tarrytown, NY
Type: Long term Contract
Compensation: $40 - $50 hourly
Contractor Work Model: Onsite
Hours: 8 AM- 5 PM M-F
Step into a high-impact role where precision, partnership, and proactive problem-solving truly matter. This Senior Administrative Coordinator opportunity is ideal for an experienced corporate administrator who thrives at the executive level—someone who can anticipate needs, keep complex priorities moving, and serve as a trusted partner to senior leaders within a fast-paced, highly collaborative environment.
You’ll be at the center of day-to-day operations for a sophisticated, data-driven organization, supporting Vice Presidents and leadership teams with everything from executive calendar management and high-stakes meetings to travel logistics, presentations, and team initiatives. If you’re detail-obsessed, tech-savvy, comfortable navigating ambiguity, and energized by supporting leaders who are shaping meaningful work, this role offers visibility, responsibility, and the chance to make a real impact from day one.
Minimum Requirements:
- Experience managing executive level stakeholders within a pharmaceutical company, Biotech, or large global CRO
- Calendar management, slide deck preparation, coordinating department meetings, travel, etc.
- Corporate experience required (this is not an office management position)
- Proficient in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with basic troubleshooting.
- Minimum of an Associates degree is required but a Bachelors is preferred.
- Must have 5+ years of administrative
- Experience with 2+ years of pharma/biotech industry experience.
The Senior Administrative Coordinator will support Vice President(s) and departmental leadership team that oversee the Biostatistics and Data Management organization, specifically the Biostatistics department. The incumbent will provide proficient calendar management with limited guidance, travel and all associated logistics to ensure leaders and associated teams can effectively carry out day to day objectives. Given business need, the incumbent will also support team event planning, ordering department supplies, and/or additional clients in a professional, collaborative and efficient manner. The Senior Administrative Coordinator should be proficient in Word applications, Concur, and is able to learn new technologies with ease for themselves and their client.
- Proactively manages calendars using basic understanding of the priorities of those they support.
- Ability to anticipate the needs of leaders and teams in order to manage and problem solve all related logistics.
- Acts as the point person responsible for coordinating logistics of all but not limited to internal/external meetings and seminars. May also be responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within approval limit.
- May be responsible for coordination of team buildings, town halls, and completion of agendas and coordinating final slides for distribution. Makes catering recommendations for meetings and events scheduled over meal periods and arranges for catering services.
- Where applicable, assists employees and guests with travel and expense reports, and ordering team lunches.
- Demonstrates a thorough understanding of company policies procedures and resources and can advise team members as needed.
- Actively manages department contact lists/org charts including creating and maintaining pivot tables, dashboards and reports where applicable. Manages and updates content on department SharePoint sites and/or internal pages ensuring proper permissions and version control.
- Responsible for anticipating and coordinating office supplies to maintain budgets. Responsible for submitting requisitions and tracking department purchase order requests and may coordinate broader department expenses.
- May act as a point person for all new employees within the department(s), coordination with IT, Facilities, and Procurement. Coordinates with space planning for new hires or other space needs.
- Coordinates multiple administrative workflows within the department to streamline increasingly complex processes. Makes recommendations for solutions to issues.
- Draft and distribute communications, announcements, and updates as needed.
- May assist in preparing presentations, reports, agendas and minutes and monitor follow-up for timely execution of action items.
- May be involved with ad-hoc departmental specific projects given business need.
- May be responsible for training new employees on internal systems.
- Provides backup support and coverage for other administrative coordinators within both BDM as well as DO-PM-BDM.
- All other duties as assigned.
- Experience managing executive level stakeholders
- Calendar management, slide deck preparation, coordinating department meetings, travel, etc.
- Corporate experience required (not looking for an office manager)
- Proficient in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with basic troubleshooting.
- Minimum of an Associates degree is required but a Bachelors id preferred.
- Must have 5+ years of administrative
- Experience with 2+ years of pharma/biotech industry experience desirable.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
#M-
#LI-
#DI-
Ref: #558-Scientific
-
Global Trade Compliance manager
Hershey, PA
Job Title: Mgr. Global Trade Compliance Location: Hershey, PA Type: Contract Contractor Work Model: Hybrid Open to remote The primary function of the Manager Import GTC, US is to support Global Trade, Legal and the greater Supply Chain Leadership in th...
Date Posted: 02/03/2026 Recommended
-
Administrative Assistant - Chemical Plant
Freeport, TX
Job Title: Administrative Assistant - Chemical Plant Location: Freeport, TX Type: Contract Contractor Work Model: Onsite System One is assisting a client in hiring a contract Administrative Assistant to work in a chemical plant located in Freeport, TX....
Date Posted: 01/27/2026 Recommended
-
Admin Assistant
Henderson, Kentucky
Job Summary Pay: $16/hr Location: Henderson Kentucky Shift: Night Shift & Day Shift Opportunities 6 month Contract The Distribution Coordinator is responsible for supporting daily shipping, receiving, and inventory activities while ensuring safety, acc...
Date Posted: 01/29/2026 Recommended
-
Administrative Assistant
Pooler, GA
Administrative Assistant Pooler, GA Job Summary We are seeking a highly organized and proactive Administrative Assistant to contribute to smooth daily office operations. This role involves managing a wide range of administrative tasks in a fast-paced e...
Date Posted: 01/30/2026 Recommended
-
Administrative Clerk
Pooler, GA
Job Title: Administrative Clerk Location: Pooler, GA Type: Contract Compensation: $17-20.27 Contractor Work Model: Onsite SUMMARY A highly organized and proactive Administrative Clerk to provide support to the Executive Assistant (EA). Manage a variety...
Date Posted: 12/09/2025 Recommended
-
Relocation Counselor
Chicago, Illinois
Job Title: Relocation Counselor Location: Chicago, Illinois Type: Contract (approx. 5 months with possible extension) Compensation: $27 - $30 hourly Contractor Work Model: Onsite Schedule: Monday – Friday, 8:30 AM – 5:00 PM About the Role: Join a dedic...
Date Posted: 02/04/2026 Recommended
-
Utilities / Operations Maintenance Coordinator
Spring Grove, PA
Job Title: Operations / Utilities Maintenance Coordinator Location: Spring Grove, PA Type: Direct Hire Contractor Work Model: Onsite Job Description The Utilities Operations Maintenance Coordinator (OMC) is the primary contact between the Maintenance D...
Date Posted: 01/25/2026 Recommended
-
Talent Acquisition Manager
Lake Charles, LA
Job Title: Talent Acquisition Manager Location: Lake Charles Louisiana area Position Summary: The Talent Acquisition Manager I, is responsible for overseeing and coordinating the full lifecycle of the staffing plan in support of the site. This role wil...
Date Posted: 01/28/2026 Recommended
-
Administrative Clerk
White Plains, NY
Location: White Plains, NY Compensation: $21.00/hour Schedule: Monday–Friday, 8:30 AM – 5:00 PM Type: Contract (1 year) Position Summary We are seeking two detail-oriented and organized Temporary Administrative Clerks to support a new program within th...
Date Posted: 01/07/2026 Recommended
-
LIHTC Property Manager
Durant, Oklahoma
Job Title: LIHTC Property Manager Location: Durant , Oklahoma Type: Direct Hire Compensation: $45000 - $55000 annually Contractor Work Model: Onsite System One has partnered with a growing real estate company in the Durant area to find an experienced L...
Date Posted: 01/21/2026 Recommended
-
Administrative Assistant
Galveston, Texas
J Job Title: Administrative Assistant Pay: $18 - 22/hr Work Schedule: 7:00 AM – 3:30 PM, with overtime as needed Work Location: Galveston, TX Duration: 6 months – 1 year, with potential for extension Job Summary: The Administrative Assistant will provi...
Date Posted: 01/27/2026 Recommended
-
Records and Information Clerk
Tulsa, KS
Records & Information Clerk $25/hour | Full-Time Temporary (12 months) Onsite | Monday–Friday | 8:00 AM–5:00 PM System One is hiring a detail-oriented Records & Information Clerk for a client in the Tulsa area. This person will assist with records rese...
Date Posted: 01/16/2026 Recommended
-
Project Manager / Lead (hybrid)
Blythewood, South Carolina
Project Manager / Lead Blythewood, SC – hybrid (3 days onsite, 2 days remote) Position is assigned within the IT Department, reporting to the Director, IT Operations. Under limited supervision, manages and coordinates IT strategic and tactical assignme...
Date Posted: 02/06/2026 Recommended
-
Service Administrator
Chesapeake, VA
Job Title: Service Administrator Location: Chesapeake, VA (Onsite) Schedule: Monday–Friday | 7:30 AM – 4:30 PM Experience Required: 1–2 years Job Overview The Service Administrator serves as the first point of contact for customers, delivering high-qua...
Date Posted: 02/04/2026 Recommended
-
Mail Clerk
Columbia, MD
Job Title: Mail Clerk Location: Columbia, MD Type: Contract To Hire Compensation: $17.50/HR Contractor Work Model: Onsite System One is hiring a Mailroom clerk for a major health insurance client. The individual will collect information for specified r...
Date Posted: 02/05/2026 Recommended
-
I&C Manufacturing Engineer
Corvillas, OR
Job Title: I&C Manufacturing Engineer Location: Corvillas, OR Type: Direct Hire Compensation: $111,000 - $134,000 annually Work Model: Remote with 10-25% travel required System one is hiring a direct full-time I&C Manufacturing Engineer who will be res...
Date Posted: 01/30/2026 Recommended
-
Senior Mechanical Engineer (Heat Mass Balance)
Charlotte, NC
Job Title: Senior Mechanical Engineer (Heat Mass Balance) Location: Charlotte, NC Type: Contract to direct hire Compensation: $75/hr (+/-) DOE Contractor Work Model: Onsite Hours: 40 hours/week Start Date: ASAP Duration: Long Term System One is current...
Date Posted: 01/15/2026 Recommended
-
HR Manager
Pittsburgh, Pennsylvania
Job Title: HR Manager Location: Pittsburgh, Pennsylvania Type: Direct Hire Compensation: $130000 - $150000 annually Contractor Work Model: Hybrid Who will you be working with? In this role, the successful candidate is a strong people leader that will w...
Date Posted: 11/19/2025 Recommended
-
Clinical Research Nurse
Rochester, New York
Job Title: Clinical Research Nurse Location: Rochester, NY Type: 6 month contract to hire Start Date: ASAP Joule is currently looking to hire a Research Nurse for a client in Rochester, NY. The ideal candidate will have a BSN, 2 years of research exper...
Date Posted: 01/15/2026 Recommended
-
Customer Service Specialist II
Albany, New York
If interested reach out directly to kimberly.spicer@systemone.com or call/text 301-252-8762 Customer Service Specialist II Albany, New York 18hr pay CUSTOMER SERVICE SPECIALIST II Seize your opportunity to make a personal impact as a Customer Service S...
Date Posted: 01/28/2026 Recommended
-
Maintenance Technician (Pump Mechanic)
Quincy, MA
Title: Maintenance Technician/Pump Mechanic Location: Quincy, MA area Start Date: ASAP! Duration: Direct Hire Salary: $27-$40/hr based on experience Hours: Mon-Fri; 6am-2:30pm Degree/Experience: - High school graduate/GED (Post-secondary certificate in...
Date Posted: 02/03/2026 Recommended
-
Broker Support Coordinator (Health Insurance)
Columbia, Maryland
Broker Support Coordinator (Health Insurance) Primarily Remote | Temporary | Baltimore, MD (Occasional Onsite) About the Role We’re supporting a health insurance broker management team during a high-volume busy season and are looking for a hands-on Bro...
Date Posted: 12/19/2025 Recommended
-
Project Manager - HR
Vienna , VA
Job Title: Project Manager - Human Resources Location: Hybrid Work Model Reporting to Pensacola, FL or Winchester, VA Pay Rate: Open to Both C2C and W2 options Position Type: Multiyear Contract Description: The Project Manager will be responsible for o...
Date Posted: 01/22/2026 Recommended
-
Technical Writer
Oro Valley, AZ
Job Title: Technical Writer Location: Remote (candidates local to Tucson, AZ preferred) Pay Range: $30.00 - $35.00/hr Type: Contract, Potential for extension or conversion to permanent Formatted Job Description: The Technical Writer is responsible for ...
Date Posted: 01/28/2026 Recommended
-
Project Manager - Construction
Summerville, SC
Job Title: Project Manager - Construction Location: Summerville, SC Type: Contract Compensation: Contractor Work Model: Onsite Hours: Add the job’s scheduled days and times (delete if not needed) Security Clearance: List security clearance requirements...
Date Posted: 01/29/2026 Recommended
-
MEP Superintendent - Mission Critical
Tulsa , Oklahoma
POSITION SUMMARY The MEP Superintendent is responsible for managing mechanical, electrical, and plumbing (MEP) field operations to ensure projects are completed safely, on time, and within budget. This role supervises the field labor force and trade co...
Date Posted: 01/08/2026 Recommended
-
Manager- Project Controls
Houston, Texas
Job Title: Manager- Project Controls Location: Houston, Texas (local candidates only) Type: Direct Hire Work Model: Onsite System One is seeking a Manager of Project Controls for a direct-hire role. The candidate will report to Director of PMCoE and ov...
Date Posted: 01/30/2026 Recommended
-
Plant Engineer
Denver, Colorado
Job Title: Plant Engineer Location: Denver, Colorado Type: 8 month Contract Compensation: $64.00 - $66.00 hourly Contractor Work Model: Onsite System One is currently seeking a Plant Engineer on a 8 month contract position located in Denver, CO. Plant ...
Date Posted: 02/06/2026 Recommended
-
Senior Controls Automation Engineer
Cannonsburg, Pennsylvania
Job Title: Senior Controls Automation Engineer Location: Cannonsburg, Pennsylvania Type: Direct Hire Compensation: $140000 - $155000 annually Contractor Work Model: Onsite System One is currently seeking a Senior Automation Engineer on a direct hire po...
Date Posted: 12/05/2025 Recommended
-
Technical Data Steward
Vienna , VA
Job Title: Technical Data Steward Location: Hybrid Work Model Reporting to Vienna, VA or Winchester, VA Pay Rate: Open to Both C2C and W2 options Position Type: Multiyear Contract Role Overview The Technical Data Steward for WIL is responsible for the ...
Date Posted: 01/22/2026 Recommended