Broker Assistant - Real Estate
Toms River, NJ
Experience: 1
Category: Sales & Marketing
Contractor Work Model: Onsite
Brand: System One
Compensation Range: 60000.00 - 80000.00
Job ID: 350437
Date Posted: 05/14/2026
Shortcut: http://jobs.systemone.com/paeET1
Job Title: Broker Assistant - Real Estate
Location: Toms River, NJ
Type: Direct Hire
Compensation: $70,000 - $80,000+ (based on experience) + team performance incentives (typically around 1K+ per month)
Work Model: Requires 100% onsite work at our office in Toms River, NJ (Remote work is not available)
Hours: Monday – Friday, 9:00 AM – 5:00 PM
Benefits: Medical insurance (paid at 50% of premiums) and approximately 15+ paid holidays + paid sick time.
Attire: Business professional, every day.
Broker Assistant - Real Estate
About the Role:
- The Broker Assistant - Real Estate role is designed for a real estate administrative professional who understands how to coordinate important real-estate transactions & updates in real-time with key stake holders listings. This person wants to take a more active role in driving deals from launch through closing.
- You’ll work alongside with one of the hottest and high-performing real-estate firms along the Jersey Shore (located in Toms River, NJ) specializing in luxury & high-end residential along with light commercial properties (typically around or less then $3 million).
What You’ll Own:
- End-to-end life cycle of the real-estate sales process.
- Stakeholder management: from MLS listing through closing
- Marketing launch (MLS) and uploading pictures of high-end residential and commercial properties (drone footage)
- Coordination of all stakeholders involved in active deals. Example: updating important information with attorneys, title/escrow, buyers/sellers, inspectors, contractors, lenders, i.e. key stakeholders.
- Timeline and milestone tracking across multiple transactions for multiple listings
- Listing accuracy and visibility across MLS and syndication platforms
- Transaction file management and deal documentation
- Client and vendor communication throughout the lifecycle of each deal
Your Impact: Drive Listings & Support Deal Flow:
- Own the go-live process for new listings, ensuring readiness and quality presentation
- Coordinate photography, staging, and marketing materials
- Track deal progress and proactively manage deadlines and contingencies
- Communicate updates and keep all parties aligned from listing to closing
- Prepare CMAs, listing packages, and client-facing materials
- Ensure listings are accurately entered, optimized, and maintained across MLS and platforms
- Support online presence, listing performance, and client review generation
- Maintain a high-end, polished standard across all property marketing
- Manage multiple listings and transactions simultaneously
- Coordinate with agents, attorneys, lenders, inspectors, and vendors
- Assist with scheduling showings, inspections, appraisals, and closings
- Maintain organized records and support commission processing
- Maintain clean, compliant digital transaction files
- Track pipeline activity, deadlines, and deal status
- Ensure consistency, follow-through, and attention to detail across all active deals
What Makes This Role Different:
- Step beyond marketing into a true deal-focused position
- Direct exposure to both commercial and luxury residential transactions
- High visibility role working alongside a top-producing broker
- Blend of marketing, operations, and transaction involvement
- Opportunity for long-term growth within a growing real estate business
What You Bring:
- Experience in real estate marketing, listing coordination, or within a brokerage environment
- Strong understanding of MLS systems and listing workflows
- Ability to manage multiple listings and timelines with accuracy
- Strong communication skills with clients and industry professionals
- Highly organized with a proactive, ownership-driven mindset
Valued Experience:
- Experience supporting residential and/or commercial real estate transactions
- Familiarity with CRM systems and real estate platforms
- Exposure to transaction coordination or deal lifecycle management
- Experience working in a fast-paced, high-volume real estate office
Who Thrives Here:
- Individuals who want to move beyond administrative work into owning outcomes
- Professionals who enjoy both the marketing and operational sides of real estate
- Detail-oriented self-starters who can manage multiple moving parts
- Team players who take pride in delivering a polished, high-end experience
Success Looks Like:
- Listings launched smoothly with strong presentation and accuracy
- Transactions progressing on time with minimal delays
- Clear communication and coordination across all stakeholders
- Organized, compliant deal files and efficient closing processes
- Consistent support of a high-performing, fast-moving real estate operation
#M1
Ref: #563-Joule Staffing - Toms River
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