Executive Administrative Assistant

Tulsa, Oklahoma

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Type: Direct-Hire

Experience: 0

Category: Administrative & Clerical

Contractor Work Model: Onsite

Brand: System One

Compensation Range: 70000.00 - 90000.00

Job ID: 348457

Date Posted: 03/31/2026

Shortcut: http://jobs.systemone.com/vcFoZE


Job Title: Executive Administrative Assistant
Location: Tulsa, Oklahoma
Type: Direct Hire
Compensation: $70,000.00 - $90,000.00


System One is seeking a highly organized and detail-oriented Executive Administrative Assistant to support senior leadership in a fast-paced, global environment. This role is responsible for providing high-level administrative and operational support to ensure efficiency and strong communication across teams.

Key Responsibilities:

  • Manage complex calendars, meetings, and travel arrangements (domestic and international)
  • Coordinate events and logistics across multiple time zones
  • Serve as a key point of contact, supporting communication across teams and leadership
  • Prepare reports, presentations, and expense documentation
  • Maintain and organize documents using tools like SharePoint
  • Develop and track reports and dashboards (Power BI preferred)
  • Support employee engagement initiatives and cross-functional projects
  • Identify and implement process improvements to enhance efficiency

Qualifications:

  • Strong experience supporting executives or senior leadership
  • Advanced Microsoft Office skills (Excel, PowerPoint, Outlook, Teams)
  • Highly organized with strong attention to detail
  • Ability to manage multiple priorities in a fast-paced environment
  • Experience with Power BI and SharePoint is a plus
  • Comfortable working with global teams across multiple time zones

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.


System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #208-Rowland Tulsa

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