Administrative Assistant III
Los Angeles, CA
Experience: 0
Category: Scientific & Clinical
Contractor Work Model: Onsite
Brand: Joulé
Job ID: 345128
Date Posted: 01/15/2026
Shortcut: http://jobs.systemone.com/HukRYg
Job Title: Administrative Assistant III
Location: Los Angeles, CA
Hours/Schedule: Monday–Friday, 8 am to 5 pm
Compensation: $23-$30/hr
Type: Contract
Overview
The Administrative Assistant III provides advanced administrative, organizational, and customer service support to departmental leadership and staff. This role manages confidential information, coordinates departmental operations, and ensures documentation and administrative activities comply with regulatory and corporate requirements.
Responsibilities
-
Provide comprehensive administrative and clerical support to department managers and staff.
-
Organize and maintain department files, records, and information distribution systems.
-
Process and manage confidential and sensitive information in support of departmental operations.
-
Compile, analyze, and summarize data; assist in preparing routine and special reports.
-
Prepare correspondence, reports, and records with accuracy and adherence to established procedures.
-
Maintain calendars and coordinate schedules for department leadership.
-
Schedule meetings, reserve conference rooms, and prepare meeting materials; attend meetings to take minutes as needed.
-
Coordinate travel arrangements and prepare materials for conferences and meetings.
-
Support department phone coverage and message handling.
-
Maintain inventory of office supplies and coordinate replenishment.
-
Coordinate onboarding activities for new department employees.
-
Prepare and submit expense reports.
-
Ensure strict adherence to FDA documentation requirements and departmental procedures.
-
Support compliance with corporate safety policies and ISO 14001 Environmental Management System requirements.
-
Train entry-level administrative personnel.
-
Perform complex and advanced administrative tasks as assigned.
Qualifications
Must Have
-
Associate’s degree required; Bachelor’s degree preferred in Business Administration, Communications, or a related field.
-
Minimum of 4 years of related administrative experience.
-
In-depth knowledge of office management and administrative support practices.
-
Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.
-
Ability to work independently with minimal supervision.
-
Strong organizational and analytical skills with the ability to manage multiple priorities and deadlines.
Nice to Have
-
Experience supporting departments in regulated environments.
-
Experience with FDA-regulated documentation practices.
Benefits
System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.
Ref: #558-Scientific
-
Remote Palo Alto Networks Strata SME
Los Angeles, California
Job Title: Remote Palo Alto Networks Strata SME For immediate consideration, please connect with me on LinkedIn at https://www.linkedin.com/in/dpotapenko and then email your resume, work authorization status, current location, availability, and compens...
Date Posted: 02/12/2026 Recommended
-
Operations Support Specialist 3
Los Alamos, New Mexico
Job Title: Operations Support Specialist 3 Location: Los Alamos, New Mexico Security Clearance: Active DOE Q Clearance Required Schedule: Full-time, 40 hours per week Contract Period: February 23, 2026 – February 23, 2028 Positions Available: 4 Positio...
Date Posted: 02/13/2026 Recommended
-
Administrative Assistant
Pooler, GA
Administrative Assistant Pooler, GA Job Summary We are seeking a highly organized and proactive Administrative Assistant to contribute to smooth daily office operations. This role involves managing a wide range of administrative tasks in a fast-paced e...
Date Posted: 01/30/2026 Recommended
-
Process Mechanic
Exton, PA
Job Title: Process Mechanic Location: Exton, PA Type: Contract Overview The Process Mechanic is responsible for monitoring, operation, performing preventive maintenance and corrective maintenance of GMP and non-GMP utilities and HVAC equipment as well ...
Date Posted: 02/02/2026 Recommended
-
Administrative Clerk
Pooler, GA
Job Title: Administrative Clerk Location: Pooler, GA Type: Contract Compensation: $17-20.27 Contractor Work Model: Onsite SUMMARY A highly organized and proactive Administrative Clerk to provide support to the Executive Assistant (EA). Manage a variety...
Date Posted: 12/09/2025 Recommended
-
Civil/Structural Engineer III
Lake Mary, FL
Job Title: Civil/Structural Engineer III Location: Lake Mary, FL Type: Direct Hire Compensation: $100000 - $125000 annually Work Model: Onsite Engineer III, Civil & Structural Overview A leading engineering organization is seeking an experienced Engine...
Date Posted: 11/19/2025 Recommended
-
Admin Assistant
Henderson, Kentucky
Job Summary Pay: $16/hr Location: Henderson Kentucky Shift: Night Shift 6 month Contract The Distribution Coordinator is responsible for supporting daily shipping, receiving, and inventory activities while ensuring safety, accuracy, and efficient facil...
Date Posted: 02/12/2026 Recommended
-
Administrative Assistant - Chemical Plant
Freeport, TX
Job Title: Administrative Assistant - Chemical Plant Location: Freeport, TX Type: Contract Contractor Work Model: Onsite System One is assisting a client in hiring a contract Administrative Assistant to work in a chemical plant located in Freeport, TX....
Date Posted: 01/27/2026 Recommended
-
Operations Support Specialist 1
Los Alamos, New Mexico
Job Title: Operations Support Specialist 1 Location: Los Alamos, New Mexico Security Clearance: Active DOE Q Clearance Required Schedule: Full-Time, 40 hours per week Position Duration: February 23, 2026 – February 23, 2028 Position Summary The Operati...
Date Posted: 02/13/2026 Recommended
-
Scheduler
Denver, CO
Job Title: Scheduler Location: Denver, CO Work Schedule: Hybrid (3 days onsite, 2 days remote) Contract Type: Long-term contract (potential to extend) Pay Rate: $36.00–$42.85 per hour Travel: Occasional (approximately one week per month, depending on p...
Date Posted: 02/12/2026 Recommended
-
Vendor Management Administrator
Tulsa, OK
Job Title: Vendor Management Administrator Location: Tulsa, OK Type: Direct Hire Compensation: $100,000 - $110,000 annually Contractor Work Model: Onsite Vendor Management Administrator Position Summary The Vendor Management Administrator supports the ...
Date Posted: 02/10/2026 Recommended
-
MES Engineer III
Lakewood, CO
Job Title: MES Engineer III Location: Lakewood, CO Type: Direct Hire Salary: $100,000-$135,000/year, 7% bonus Schedule: Monday - Friday Day Hours Overview: A global medical device company is seeking an experienced MES Engineer to lead and support the M...
Date Posted: 02/13/2026 Recommended
-
Bilingual Enrollment Clerk
Tulsa, OK
Now Hiring: Bilingual Enrollment Clerk (Contract) – Tulsa, OK Bilingual (Spanish/English) REQUIRED Pay Rate: $18.50/hour Start Date: ASAP Duration: Through August 31st (may end earlier or extend depending on workload) System One is partnering with a re...
Date Posted: 02/11/2026 Recommended
-
Global Trade Compliance manager
Hershey, PA
Job Title: Mgr. Global Trade Compliance Location: Hershey, PA Type: Contract Contractor Work Model: Hybrid Open to remote The primary function of the Manager Import GTC, US is to support Global Trade, Legal and the greater Supply Chain Leadership in th...
Date Posted: 02/03/2026 Recommended
-
Administrative Assistant
Bay Point, CA
Job Title: Administrative Assistant Location: Bay Point, CA Work Schedule: Mon - Fri 8am - 5pm Compensation: $29.00/hr Type: Contract, Potential for extension or conversion to permanent Requirements • Associate degree in a related field or equivalent p...
Date Posted: 02/13/2026 Recommended
-
Service Administrator - III
New Hudson, MI
Job Title: Service Administrator - III Location: New Hudson, MI Type: Contract Compensation: $28.22 hourly Contractor Work Model: Onsite 9-5 Job Requirements: -Scan in products -Start work orders -Help trucks get parked around back -Assist with warrant...
Date Posted: 01/30/2026 Recommended
-
Technical Writer
Oro Valley, AZ
Job Title: Technical Writer Location: Remote (candidates local to Tucson, AZ preferred) Pay Range: $30.00 - $35.00/hr Type: Contract, Potential for extension or conversion to permanent Formatted Job Description: The Technical Writer is responsible for ...
Date Posted: 01/28/2026 Recommended
-
Service Administrator
Chesapeake, VA
Job Title: Service Administrator Location: Chesapeake, VA (Onsite) Schedule: Monday–Friday | 7:30 AM – 4:30 PM Experience Required: 1–2 years Job Overview The Service Administrator serves as the first point of contact for customers, delivering high-qua...
Date Posted: 02/04/2026 Recommended
-
Maintenance Technician III
Littleton, CO
Job Title: Maintenance Technician III Location: Littleton, CO Type: Full Time, Direct Hire Schedule: Sunday-Tuesday (Every other Wednesday) 5:30PM-6:00AM. 4 built in hours of overtime every 2 weeks Pay Range: $35-$44/hour Responsibilities: Performs pre...
Date Posted: 01/06/2026 Recommended
-
LIHTC Property Manager
Durant, Oklahoma
Job Title: LIHTC Property Manager Location: Durant , Oklahoma Type: Direct Hire Compensation: $45000 - $55000 annually Contractor Work Model: Onsite System One has partnered with a growing real estate company in the Durant area to find an experienced L...
Date Posted: 01/21/2026 Recommended
-
Travel Agent
Tulsa, Oklahoma
Corporate Travel Agent Location: Onsite Compensation: $17.75/hr. Schedule: Regular Shift: Friday–Monday | 4:00 AM – 2:00 PM Training Schedule: Monday–Friday | 9:00 AM – 5:00 PM Company: System One (partnering with a well-established organization) Job S...
Date Posted: 02/12/2026 Recommended
-
Program Coordinator
Tulsa, OK
Bilingual Program Coordinator (English/Spanish) Tulsa, OK (Onsite) Contract with potential for hire Full-time | $17.50/hr. System One is hiring a bilingual Program Coordinator to provide administrative and event/planning support for early childhood rec...
Date Posted: 02/12/2026 Recommended
-
Senior Administrative Coordinator
Tarrytown, NY
Job Title: Senior Administrative Coordinator Location: Tarrytown, NY Type: Long term Contract Compensation: $40 - $50 hourly Contractor Work Model: Onsite Hours: 8 AM- 5 PM M-F Step into a high-impact role where precision, partnership, and proactive pr...
Date Posted: 02/09/2026 Recommended
-
Cyber Operations Specialist III
Springfield, Virginia
Job Title: Cyber Operations Specialist III Location: Springfield, Virginia - Onsite Type: Contract To Hire Clearance: TS/SCI Hours: Monday – Friday 2 PM-10 PM Contact: Cdinnocenti@altaits.com WHAT YOU’LL GET TO DO: Provide cyber threat intelligence ser...
Date Posted: 01/28/2026 Recommended
-
Manager of Quality & Food Safety
Paterson , NJ
Title: Manager of Quality & Food Safety Location: Paterson NJ Schedule: M-F 8-5 occasional weekends during training Start: ASAP Salary: $115-$130k with 5% bonus Education Bachelor’s degree in Food Science, Microbiology, Chemistry, or related field requ...
Date Posted: 01/27/2026 Recommended
-
Coordinator/Specialist Support
Everett, WA
Mountain Ltd. has an opening for a Coordinator/Specialist Support in the Everett, WA area. Mountain Ltd is a telecommunications service provider that has been in the industry for nearly 40 years. We are a proven leader in engineering solutions and recr...
Date Posted: 02/12/2026 Recommended
-
Administrative Assistant
Galveston, Texas
J Job Title: Administrative Assistant Pay: $18 - 22/hr Work Schedule: 7:00 AM – 3:30 PM, with overtime as needed Work Location: Galveston, TX Duration: 6 months – 1 year, with potential for extension Job Summary: The Administrative Assistant will provi...
Date Posted: 01/27/2026 Recommended
-
Environmental Health and Safety Engineer
San Diego, CA
Job Title: Environmental Health and Safety (EHS) Engineer Location: San Diego, CA Hours/Schedule: Monday–Friday, 8 am to 5 pm (flexibility for early/late hours or occasional weekends as needed) Compensation: $50-58 hourly, DOQ Type: Contract Overview T...
Date Posted: 01/12/2026 Recommended
-
Quality Engineer
Phillipsburg, NJ
Job Title: Quality Engineer Location: Phillipsburg, NJ Type: Contract Compensation: $40 - $45 hourly Contractor Work Model: Onsite Quality Engineer 6 month assignment. Maybe longer Possesses knowledge of FDA 21 CFR 820, ISO 13485, ISO 14971, and intern...
Date Posted: 02/13/2026 Recommended
-
Project Mgr III - Contractor
Farmers Branch, TX
Job Title: Project Mgr III Location: Pittsburgh, PA/Dallas, TX Type: Contract Contractor Work Model: Onsite Roles and Responsibilities: • Owning project plan end-to-end • Supporting and leading key deliverables through project life cycle • Project plan...
Date Posted: 02/11/2026 Recommended