Administrative Assistant III

las angelos, CA

Apply Apply with LinkedIn
Save

Type: Contract

Experience: 0

Category: Scientific & Clinical

Contractor Work Model: Onsite

Brand: Joulé

Shift: On-Site

Job ID: 345128

Date Posted: 01/15/2026

Shortcut: http://jobs.systemone.com/O6Xs56


Job Title: Administrative Assistant III
Location: Los Angeles, CA
Hours/Schedule: Monday–Friday, 8 am to 5 pm
Compensation: $23-$30/hr
Type: Contract

Overview

The Administrative Assistant III provides advanced administrative, organizational, and customer service support to departmental leadership and staff. This role manages confidential information, coordinates departmental operations, and ensures documentation and administrative activities comply with regulatory and corporate requirements.

Responsibilities

  • Provide comprehensive administrative and clerical support to department managers and staff.

  • Organize and maintain department files, records, and information distribution systems.

  • Process and manage confidential and sensitive information in support of departmental operations.

  • Compile, analyze, and summarize data; assist in preparing routine and special reports.

  • Prepare correspondence, reports, and records with accuracy and adherence to established procedures.

  • Maintain calendars and coordinate schedules for department leadership.

  • Schedule meetings, reserve conference rooms, and prepare meeting materials; attend meetings to take minutes as needed.

  • Coordinate travel arrangements and prepare materials for conferences and meetings.

  • Support department phone coverage and message handling.

  • Maintain inventory of office supplies and coordinate replenishment.

  • Coordinate onboarding activities for new department employees.

  • Prepare and submit expense reports.

  • Ensure strict adherence to FDA documentation requirements and departmental procedures.

  • Support compliance with corporate safety policies and ISO 14001 Environmental Management System requirements.

  • Train entry-level administrative personnel.

  • Perform complex and advanced administrative tasks as assigned.

Qualifications

Must Have

  • Associate’s degree required; Bachelor’s degree preferred in Business Administration, Communications, or a related field.

  • Minimum of 4 years of related administrative experience.

  • In-depth knowledge of office management and administrative support practices.

  • Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.

  • Ability to work independently with minimal supervision.

  • Strong organizational and analytical skills with the ability to manage multiple priorities and deadlines.

Nice to Have

  • Experience supporting departments in regulated environments.

  • Experience with FDA-regulated documentation practices.

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.



Ref: #558-Scientific

  • Quality Compliance Associate

    East Windsor, NJ

    Job Title: Quality Compliance Associate Location: East Windsor, New Jersey Type: Contract Compensation: $26 - $36 per hour Contractor Work Model: Onsite Hours: 8/9 AM – 5/6 PM, Monday to Friday Industry: Pharmaceuticals, Sterile Injectable Products Res...

    Date Posted: 12/23/2025 Recommended

  • Manager of Quality & Food Safety

    Paterson , NJ

    Title: Manager of Quality & Food Safety Location: Paterson NJ Schedule: M-F 8-5 occasional weekends during training Start: ASAP Salary: $115-$130k with 5% bonus Education Bachelor’s degree in Food Science, Microbiology, Chemistry, or related field requ...

    Date Posted: 01/13/2026 Recommended

  • Environmental Health and Safety Engineer

    San Diego, CA

    Job Title: Environmental Health and Safety (EHS) Engineer Location: San Diego, CA Hours/Schedule: Monday–Friday, 8 am to 5 pm (flexibility for early/late hours or occasional weekends as needed) Compensation: $50-58 hourly, DOQ Type: Contract Overview T...

    Date Posted: 01/12/2026 Recommended

  •  Maintenance Technician III

    Littleton, CO

    Job Title: Maintenance Technician III Location: Littleton, CO Type: Full Time, Direct Hire Schedule: Sunday-Tuesday (Every other Wednesday) 5:30PM-6:00AM. 4 built in hours of overtime every 2 weeks Pay Range: $35-$44/hour Responsibilities: Performs pre...

    Date Posted: 01/06/2026 Recommended

  •  Maintenance Technician III

    Lakewood, CO

    Job Title: Maintenance Technician III Location: Lakewood, CO Type: Full Time, Direct Hire Schedule: Monday - Friday 9:30PM-6:00AM Pay Range: $32-40/hour Responsibilities: Performs preventive and corrective maintenance on simple/manual; semi automated; ...

    Date Posted: 01/08/2026 Recommended

  • Quality Control Analyst II / III - Biologics

    Piscataway, NJ

    Job Title: Quality Control Analyst II/III Location: Piscataway, NJ (Onsite: some travel to South Plainfield) Hours / Schedule: Monday-Friday, 8:30AM-5:00PM (with occasional early / late hours once per month during production runs) Type: Direct Hire Com...

    Date Posted: 01/13/2026 Recommended

  • HR Administrative Assistant

    Portage, MI

    Job Title: HR Administrative Assistant Location: Portage, MI Hours/Schedule: 8:00am to 5:00pm Type: Contract Requirements 1+ year experience in an administrative position, with experience preferred in worker’s compensation, leaves of absence administra...

    Date Posted: 12/05/2025 Recommended

  • Manufacturing Associate

    Novato, CA

    Job Title: Manufacturing Associate Location: Novato, CA Type: Contract Compensation: $28.00 hourly (shift differential available based on hours) Contractor Work Model: Onsite Hours: Sun-Tues/Wed 6am to 7pm Requirements: Bachelors degree in science rela...

    Date Posted: 12/09/2025 Recommended

  • QC Chemist

    Cranbury, NJ

    Job Title: QC Chemist Location: Cranbury, NJ Hours / Schedule: Standard business hours; overtime may be required based on project deadlines Type: Contract to Hire with strong intent to convert for the right candidate Compensation: $35 - $36 per hour (s...

    Date Posted: 01/09/2026 Recommended

  • System Support Analyst

    Indianapolis, IN

    Job Title: CAPA System Support Analyst Location: Indianapolis, IN Hours/Schedule: Monday–Friday, 8 am to 5 pm (Hybrid) Type: Contract Overview The CAPA System Support Analyst manages service operations supporting digital health software and data system...

    Date Posted: 12/12/2025 Recommended

  • OMICS Laboratory Lead/Manager II

    Pittsburgh, PA

    Title: OMICS Laboratory Manager II Location: Onsite, Pittsburgh, PA 15219 Type: 6-month contract to hire Hours: 8AM-5PM Start: January Overview: Join as a Laboratory Manager II to monitor personnel and workflow in the area. Track and monitor QA/QC in c...

    Date Posted: 12/16/2025 Recommended

  • Research Coordinator

    Boston, MA

    Title: Drug Clinical Research Coordinator Location: Boston MA Schedule: M-F (onsite daily) 8-5 Duration: 6 month contract to hire Pay Rate: $25-$30/hr Start: ASAP Education: Bachelor’s Degree Requirements: 1-3 years of relevant experience in human clin...

    Date Posted: 01/05/2026 Recommended

  • Project Coordinator

    houston , TX

    Job Title: Project Coordinator Location: Houston, TX (77389) Type: Contract Compensation: $26.45 – $33.65 hourly Work Model: Hybrid (Onsite Tues–Thurs, Remote Mon & Fri) Target Start Date: January 5, 2026 Job Overview Growing Maritime client looking fo...

    Date Posted: 12/03/2025 Recommended

  • Packaging Technician 2nd shift

    Monmouth Junction, New Jersey

    Job Title: Packaging Technician - 2nd Shift Location: Monmouth Junction, New Jersey Type: Contract to Hire Compensation: $17-$19/Hour +$1.50 shift differential Contractor Work Model: Onsite Hours: Mon-Thu, 3pm - 1am Position Summary We are seeking a Pa...

    Date Posted: 01/09/2026 Recommended

  • Principal Investigator / Sub-Investigator - Cardiology Mississippi

    Diamondhead, Mississippi

    Clinical Research Physician (Cardiology, PRN) Location: Diamondhead, MS Engagement Type: PRN / Contract (approximately 5–10 hours per week) Onsite Requirement: Yes Overview The Principal Investigator (PI) provides medical leadership and overall oversig...

    Date Posted: 12/04/2025 Recommended

  • MRI Technologist

    Ozark, Missouri

    Job Title: MRI Technologist Location: Ozark, Missouri Full time permanent Relocation Candidates Welcome! Are you an MRI Tech that is interested in clinical research? This is an exciting opportunity to join a company that is on the forefront of clinical...

    Date Posted: 11/10/2025 Recommended

  • Civil/Structural Engineer III

    Lake Mary, FL

    Job Title: Civil/Structural Engineer III Location: Lake Mary, FL Type: Direct Hire Compensation: $100000 - $125000 annually Work Model: Onsite Engineer III, Civil & Structural Overview A leading engineering organization is seeking an experienced Engine...

    Date Posted: 11/19/2025 Recommended

  • Manager Database Management & Analytics, CSPV

    Basking Ridge, NJ

    Job Title: Manager Database Management & Analytics, CSPV Location: Basking Ridge, NJ Hybrid - 1 day onsite, 4 days work from home 12 month contract Step into a pivotal role at the intersection of patient safety, technology, and regulatory excellence. T...

    Date Posted: 01/07/2026 Recommended

  • Administrative Clerk

    Pooler, GA

    Job Title: Administrative Clerk Location: Pooler, GA Type: Contract Compensation: $17-20.27 Contractor Work Model: Onsite SUMMARY A highly organized and proactive Administrative Clerk to provide support to the Executive Assistant (EA). Manage a variety...

    Date Posted: 12/09/2025 Recommended

  • (CW) Data Scientist

    Novato, CA

    Job Title: Data Scientist, RBQM (Clinical Trials) Location: Novato, CA Hours/Schedule: Monday–Friday, 8 am to 5 pm Compensation: $72.00–$79.00 hourly, DOQ Type: Contract **We cannot work C2C with any other agency - must be US based** Overview The Data ...

    Date Posted: 01/12/2026 Recommended

  • QA Technician

    Breinigsville, Pennsylvania

    Job Title: QA Technician Location: Breinigsville, Pennsylvania Schedule: 6am-6pm 12 hour shifts 2-2-3 schedule Type: Contract Overview: We are seeking a QA Technician with a strong background in quality assurance within a GMP-compliant food or beverage...

    Date Posted: 01/15/2026 Recommended

  • Quality Control Technician III

    Athens, GA

    Job Title: Quality Control Technician III Location: Athens, GA Hours/Schedule: 9 am – 5 pm Type: Contract Responsibilities Performs operations necessary for quality testing. Performs generally supervised, routine tasks, following SOPs, which may includ...

    Date Posted: 12/22/2025 Recommended

  • Payroll Analyst

    West chester, Pennsylvania

    Job Title: Payroll Analyst Location: Hybrid (Mostly remote with travel twice a month to office in West Chester, PA) Hours/Schedule: Monday through Friday normal business hours Compensation: $55.00 Type: Contract Overview Our client is a world leader in...

    Date Posted: 12/15/2025 Recommended

  • Ingredient Compliance Specialist

    Parsippany, New Jersey

    Job Title: Ingredient Compliance Specialist Type: Direct Hire Location: Morris County, NJ (Whippany/Parsippany, NJ) Schedule: Hybrid | 9:00 a.m.–5:00 p.m. Salary: $70,000–$85,000 + performance bonus About the Opportunity We are seeking an Ingredient Co...

    Date Posted: 12/30/2025 Recommended

  • Food Ingredients Quality Document Associate

    Morristown, New Jersey

    Job Title: Food Ingredients Quality Document Associate Location: Florham Park area (Hybrid) Hours / Schedule: 9am - 5pm Type: Direct Hire The Food Ingredients Quality Document Associate will support Quality and Regulatory functions by coordinating tech...

    Date Posted: 01/06/2026 Recommended

  • Pathology Laboratory Operations Assistant

    Groton, Connecticut

    Job Title: Pathology Laboratory Operations Assistant Location: Groton, CT Hours/Schedule: Monday–Friday, 8 am to 5 pm Type: Contract Overview The Pathology Laboratory Operations Assistant supports day-to-day activities in a GLP pathology lab, with a fo...

    Date Posted: 01/07/2026 Recommended

  • Principal Investigator

    Walnut Creek, California

    Job Title: Clinical Research Physician Location: US Based - Remote Engagement Type : PRN / Contract (approximately 5–10 hours per week) Overview Seeking a US Board Certified Medical Doctor who can serve as a Clinical Principal Investigator (PI). This r...

    Date Posted: 01/02/2026 Recommended

  • QC Analyst II

    Rockville, MD

    Job Title: QC Analyst II/III - Separations Location: Rockville, MD Type: Contract Schedule: Mon-Fri 8-5 Responsibilities: Performs routine analytical testing including more complex methods such as HPLC, CE, ELISA, and Cell Culture as well as basic meth...

    Date Posted: 01/08/2026 Recommended

  • QC Compliance Manager

    Pennington, NJ

    Job Title: QC Compliance Manager – Biologics / Biosimilars Location: Greater Princeton, NJ area Employment Type: Direct Hire (Onsite) Schedule: Full-Time, Day Shift (M–F, 8–5 with flexibility) Compensation: $94,000–$124,000 (depending upon experience) ...

    Date Posted: 12/16/2025 Recommended

  • Applications Technologist

    Somerset, NJ

    Job Title: Applications Technologist Location: Piscataway, NJ area Type: Contract To Hire Compensation: $31 - $38 hourly Contractor Work Model: Onsite Hours: 9 AM- 5 PM M-F, summer hours 8:30 AM- 5 PM M-Thurs and 8:30 AM- 1 PM Fridays Responsibilities:...

    Date Posted: 01/06/2026 Recommended