Senior Administrative Assistant
Nutley, NJ
Experience: 0
Category: Scientific & Clinical
Contractor Work Model: Onsite
Brand: Joulé
Compensation Range: 20.00 - 22.50 Per Hour
Job ID: 344254
Date Posted: 12/16/2025
Shortcut: http://jobs.systemone.com/eRvEgH
Job Title: Senior Administrative Assistant
Location: Nutley, NJ
Compensation: $20 - $22.50
Type: Contract
Overview
This position is responsible for performing proactive/high quality administrative support to multiple members within the Global Regulatory Operation Services department.
Responsibilities
• Personal assistant to GRSO’s Head, including calendar/meeting management.
• Support day to day administrative activities for the GRSO department, such as being the point of contact for general inquiries about the department, knowledge of all administrative systems/software (i.e. Concur, travel agency, ReadSoft), procurement of office/meeting supplies, arranging/coordinating IT support as needed.
• Document management: creation of template (in Word, Excel, PowerPoint) and management of documents such as monthly reports, Unit objectives, department’s budget. Maintain and update GRSO’s internal website as needed and no less than once a month.
• Manage GRSO’s monthly FTE reporting for all US/Canada colleagues.
• Coordinate both domestic and international travel arrangements for GRSO colleagues, as well as supporting or arranging (as needed) executive level visitors from the home office and other regions. Research travel options and other travel arrangements (i.e. car service, train, flights, hotel) via the company’s travel system/agency. Assist with passport/visa requirements for international travel.
• Expense Report Submission: Process travel and entertainment expense reimbursements using ADP Concur for GRSO’s Head and GRSO’s members as needed. Track expenses, compile and submit P-card expense reports on a monthly basis.
• Invoice Processing: Manage, process and coordinate approval of invoices via ReadSoft on a monthly basis. Contact vendors to resolve any discrepancies or problems. Answer all vendor inquiries. Advise supervisor of any invoice errors or non-compliance issues. Scan copies of invoices, correspondence, and checks for filing.
• Meeting support (remote and in-person): assist with remote meeting setup and administrative support during meetings (i.e. logistics, audio-visual services, meeting minutes). Coordinate and assist with overall aspects of pre, during and post on/off-site meetings (i.e. logistics, agenda, meeting supplies, food services) as needed.
• Assist HR Business Partner with candidate interview schedules, new hire on-boarding and other HR activities as required. Any other team-initiated program and ad-hoc duties as required.
Requirements
• Associate degree is required. BA/BS degree preferred.
• 4+ years related administrative experience supporting multiple individuals.
• Must have strong organizational skills and excellent judgment and reasoning abilities.
• Individual must be customer and employee focused, able to multi-task, work under minimal supervision, and demonstrate resiliency and high productivity in a fast-paced environment.
• Must have an ability to handle sensitive and confidential information and documents appropriately. Maintain appropriate archive for all relevant and legal documents.
• Must have excellent verbal and written communication skills, exceptional interpersonal skills and ability to work cooperatively and collaboratively with others.
• Must have proficient computer skills with Outlook, and Microsoft Office programs (Word, Excel, PowerPoint).
• Collaborative team player with simultaneous ability to work autonomously and manage competing demands and shifting priorities
Benefits
System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.
Ref: #558-Scientific
-
Administrative Assistant (Part Time)
Carrollton, TX
Administrative Assistant (Part Time ) Location: Carrollton, TX Schedule: Part time 25 - 35 hours a week Pay Range: $28 - $30 per hour 6 Month Contract to Hire About the Role We are seeking a detail-oriented and professional Administrative Assistant to ...
Date Posted: 12/04/2025 Recommended
-
Travel Agent
Tulsa, Oklahoma
System One is working with a well-established company that is seeking an experienced Corporate Travel Agent to join their team. This position requires a detail-oriented individual with excellent reservation experience, exceptional customer service skil...
Date Posted: 12/16/2025 Recommended
-
Administrative Clerk
Pooler, GA
Job Title: Administrative Clerk Location: Pooler, GA Type: Contract Compensation: $17-20.27 Contractor Work Model: Onsite SUMMARY A highly organized and proactive Administrative Clerk to provide support to the Executive Assistant (EA). Manage a variety...
Date Posted: 12/09/2025 Recommended
-
Office Manager / Creative Admin
New York, NY
Job Title: Office Manager / Creative Admin Location: New York, NY Type: Contract (1 year) Compensation: $40 - $50 hourly Contractor Work Model: Hybrid, 3-4 days/week in the Soho office Hours: 25-30 hours/week (5-6 hours/day) typical start between 9:00-...
Date Posted: 11/26/2025 Recommended
-
Corporate Facilities Coordinator
Orlando, FL
Job Title: Corporate - Facilities Coordinator Location: Orlando, FL 32827 Type: Contract Compensation: $27-32/hr SUMMARY The Facilities Coordinator is responsible for performing Facilities and Front Desk Support functions, playing the key role in coord...
Date Posted: 12/08/2025 Recommended
-
Scanning Clerk
Edison, New Jersey
Job Title: Scanning Clerk Location: Edison, New Jersey Type: Contract Compensation: $17 hourly Contractor Work Model: Onsite Hours: 9:00am - 5:00pm Job Summary: The Scanning Clerk will support a document digitization project by preparing, scanning, and...
Date Posted: 12/12/2025 Recommended
-
Project Coordinator
houston , TX
Job Title: Project Coordinator Location: Houston, TX (77389) Type: Contract Compensation: $26.45 – $33.65 hourly Work Model: Hybrid (Onsite Tues–Thurs, Remote Mon & Fri) Target Start Date: January 5, 2026 Job Overview Growing Maritime client looking fo...
Date Posted: 12/03/2025 Recommended
-
NESC Administrative Assistant
Portland, OR
Mountain Ltd. has an opening for a NESC Administrative Assistant in the Portland, OR area! Daily Responsibilities: The NESC Administrative Assistant performs duties such maintaining complex files, keeping records, preparing schedules, compiling and che...
Date Posted: 12/09/2025 Recommended
-
Assistant OPRA Specialist
Newark, New Jersey
Job Title: Assistant OPRA Specialist Location: Newark, New Jersey Type: Contract (6 months, possibility for extension) Compensation: $23/hour Contractor Work Model: Hybrid Assistant OPRA Specialist OVERVIEW Assist with meeting OPRA request deadlines th...
Date Posted: 11/25/2025 Recommended
-
Medical Front Desk Receptionist
Lakewood, NJ
Job Title: Medical Front Desk Receptionist Location: Lakewood, NJ Type: Contract To Hire Compensation: $19 hourly Contractor Work Model: Onsite Hours: 9 am to 5 pm, approximately 19 hours a week We’re looking for a friendly, organized, and dependable M...
Date Posted: 11/17/2025 Recommended
-
LIHTC Property Manager
Durant, Oklahoma
Job Title: LIHTC Property Manager Location: Durant , Oklahoma Type: Direct Hire Compensation: $45000 - $55000 annually Contractor Work Model: Onsite System One has partnered with a growing real estate company in the Durant area to find an experienced L...
Date Posted: 12/01/2025 Recommended
-
Joint Use Coordinator
Beaverton, OR
Mountain Ltd. has an opening for a Joint Use Coordinator to work remotely! Since 1979, Mountain Ltd. has successfully created and supported turnkey engineering solutions for traditional and wireless telecom providers across the United States. We are a ...
Date Posted: 12/04/2025 Recommended
-
Senior Legal Secretary
Newark, New Jersey
Job Title: Senior Legal Secretary Location: Newark, New Jersey Type: Contract (6 months, possibility for extension) Compensation: $34.88/hour Contractor Work Model: Hybrid SENIOR LEGAL SECRETARY DESCRIPTION Provide litigation support and case managemen...
Date Posted: 11/25/2025 Recommended
-
Market Manager Support Specialist
New Gloucester, ME
We are seeking a Market Manager Support Specialist to join our team in New Gloucester, Maine. This position reports to our New Gloucester office on a hybrid schedule. This role interfaces closely with the Market Management, Recruiting, and Employee Sup...
Date Posted: 12/04/2025 Recommended
-
HR Manager
Pittsburgh, Pennsylvania
Job Title: HR Manager Location: Pittsburgh, Pennsylvania Type: Direct Hire Compensation: $130000 - $150000 annually Contractor Work Model: Hybrid Who will you be working with? In this role, the successful candidate is a strong people leader that will w...
Date Posted: 11/19/2025 Recommended
-
Contracts Administrator - Remote
Lobelville, Tennessee
Contracts Administrator Remote Pay Rate Range: $22-25/hr Start Date: ASAP Temp ONLY thru 12/31/25 Work Location: Remote from anywhere Work Schedule: 8am-5pm (possible variance) / Mon.-Fri. Interviews via TEAMS US Citizenship Required Closeout Specialis...
Date Posted: 10/29/2025 Recommended
-
Program Manager
Beaverton, OR
Mountain Ltd. has an opening for a Program Manager, working remotely while supporting PST time zone. Since 1979, Mountain Ltd. has successfully created and supported turnkey engineering solutions for traditional and wireless telecom providers across th...
Date Posted: 11/18/2025 Recommended
-
AD / Dir Regulatory Affairs Strategy
Florham Park, New Jersey
Job Title: AD or Director, Regulatory Affairs Strategy Location: Florham Park, NJ (10 days onsite per month) Type: 12-month contract Must haves: Must be local for hybrid schedule - fully remote is NOT an option. Must have Module 5 expertise. Must have ...
Date Posted: 09/22/2025 Recommended
-
Social Worker
Camden, NJ
Social Worker Job Title: Social Worker Location: Camden County, NJ (based in Cherry Hill, NJ) Type: Direct Hire Contractor Work Model: Onsite Hours: Monday - Friday, 8:00 AM - 4:00 PM (35-hour work week, salaried position). May require flexing schedule...
Date Posted: 10/29/2025 Recommended
-
Commercial Assistant
Hackettstown, NJ
Job Title: Commercial Assistant Location: Hackettstown, NJ Hours / Schedule: 8:30 AM - 5 PM, Monday - Friday, onsite Type: Contract To Hire Compensation: $21 - $23 per hour Responsibilities The Commercial Assistant will be responsible for assisting the...
Date Posted: 12/16/2025 Recommended
-
Recruiting Support Associate
Boston, MA
Job Title: Recruiting Support Associate Location: Boston, MA Work Schedule: Mon - Fri 8am - 5pm Pay Range: $50.00 - $60.45/hr Type: Contract, Potential for extension or conversion to permanent Requirements To perform this job successfully, an individua...
Date Posted: 12/16/2025 Recommended
-
Electrical Controls Engineer
Kansas City, MO
Electrical Controls Engineer Full-Time | Kansas City, MO Travel: Up to 50% (including occasional extended trips) Position Overview Seeking an experienced Electrical Controls Engineer to support turnkey control system projects. This role involves collab...
Date Posted: 11/19/2025 Recommended
-
EHS Specialist Coordinator
Dallas, Texas
Job Title: EHS Specialist Coordinator Location: Dallas, Texas Type: Contract, 3-6 Months Compensation: $49-52 hourly Contractor Work Model: Onsite Hours: 7am to 4pm CST, Monday to Friday. Candidates need to be flexible with shift hours, as they many ne...
Date Posted: 11/24/2025 Recommended
-
Housing Compliance Coordinator
Barnegat, New Jersey
Job Title: Housing Compliance Coordinator Location: Barnegat, New Jersey Compensation: $25.00-$27.00/hour depending on experience Contractor Work Model: Onsite Hours: 8:00 AM-4:30 PM | Monday-Friday (Occasional traveling is required) About our Housing ...
Date Posted: 12/04/2025 Recommended
-
Engineer (Mechanical, Electrical, or Plumbing)
Norfolk, Virginia
Position Title: Engineer [ Mechanical, Elelctrical Or Plumbing) Position Location: Baltimore, MD and Norfolk , VA Duration – Direct Hire Responsibilities: As a fully competent Registered Professional Engineer, performs work involving the application of...
Date Posted: 12/08/2025 Recommended
-
Research Coordinator
Boston, MA
Title: Drug Clinical Research Coordinator Location: Boston MA Schedule: M-F (onsite daily) 8-5 Duration: 6 month contract to hire Pay Rate: $25-$30/hr Start: ASAP Education: Bachelor’s Degree Requirements: 1-3 years of relevant experience in human clin...
Date Posted: 11/18/2025 Recommended
-
PWR Nuclear Project Manager (ASME)
Corvillas, OR
Nuclear Project Manager ASME Remote SPECIAL POSITION REQUIREMENTS: Project management experience as a Project Manager for a nuclear equipment supplier, services company, or as part of a fleet/site project management office Direct experience with the de...
Date Posted: 12/09/2025 Recommended
-
Activities Coordinator
Manahawkin, New Jersey
Job Title: Activities Coordinator Location: Manahawkin, New Jersey Type: Contract To Hire Compensation: $20.00 - $21.00 hourly Contractor Work Model: Onsite Hours: 11:00 AM-7:00 PM OR 12:00 PM-8:00 PM | Monday-Friday Activities Coordinator Job Duties: ...
Date Posted: 12/03/2025 Recommended
-
Vaccine Coordinator
Rochester, New York
Title: Vaccine Coordinator Location: Rochester NY Rochester Part Time, 20 hours a week Type: Contract, 5 months Rochester Pay Rate $30/hour Job Summary: The Vaccine Coordinator works with the Pharmacist on all assigned trials and is responsible for und...
Date Posted: 11/19/2025 Recommended
-
Customer Service Coordinator
Dallas, Texas
We are currently seeking a proactive and detail-oriented Customer Service Coordinator to join our Dallas, TX team. This role is central to providing excellent service to our customers, supporting day-to-day office operations, and ensuring accurate orde...
Date Posted: 12/04/2025 Recommended