Senior Executive Assistant- Part Time
San Rafael, CA
Experience: 0
Category: Scientific & Clinical
Contractor Work Model: Hybrid
Brand: Joulé
Compensation Range: 30.00 - 39.72 Per Hour
Job ID: 347427
Date Posted: 03/09/2026
Shortcut: http://jobs.systemone.com/XkPQvn
Job Title: Senior Executive Assistant – Part Time
Location: San Rafael, CA
Type: Contract
Compensation: $30 - $39.72 hourly
Contractor Work Model: Hybrid (onsite day can be any day Mon-Thurs.)
Hours: 16 hours (1 day onsite, 1 day remote)
Overview
We are seeking an exceptional Senior Executive Assistant to support the external government affairs team. This opportunity requires a polished professional who thrives in a fast-paced, dynamic environment.
More than an administrative partner, the Senior Executive Assistant will serve as a trusted extension of this externally-facing team—anticipating needs, taking initiative, and creating leverage.
What You’ll Do
• Orchestrate complex scheduling, travel, communications, and offsite preparation with accuracy, and efficiency.
• Serve as a trusted liaison of external partners
• Partner in building and sustaining positive environment by supporting offsites, events, and initiatives that strengthen engagement.
• Leveraging digital tools—including emerging technologies like AI—to drive efficiency and unlock new ways of working.
• Draft, review, and refine executive-level communications, presentations, and reports with clarity, accuracy, and professional polish.
• Handle budgeting of group, including management of ARIBA contracts, PO generation, and invoicing.
• Prepare federally required reports.
What You Bring
• 10+ years of experience supporting C-suite or senior executives in complex, global, or high-growth organizations.
• A reputation for being proactive, kind, and highly attuned to anticipating the needs of executives.
• Demonstrated success managing senior leadership teams.
• Exceptional organizational skills with the ability to manage multiple, shifting priorities in high-pressure environments.
• Superior written and verbal communication skills, with executive-level polish.
• Strong problem-solving ability and creativity in approaching challenges.
• Proven fluency with modern digital tools and platforms; comfort guiding others in navigating emerging technologies.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Ref: #558-Scientific
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