Administrative Operations Coordinator
Maple Grove, MN
Experience: 0
Category: Administrative & Clerical
Contractor Work Model: Hybrid
Brand: System One
Compensation Range: 22.00 - 22.00 Per Hour
Job ID: 381817
Date Posted: 10/12/2026
Shortcut: http://jobs.systemone.com/tqXpDN
Job Title: Administrative Operations Coordinator
Location: Maple Grove, MN
Type: Contract
Contract Duration: 12 months
Work Model: Hybrid (onsite Tuesday through Thursday)
Hourly Pay Rate: $22/hr.
System One is seeking an organized, detail-oriented Administrative Operations Coordinator to support a large field organization of approximately 270 employees.
This position plays an important role in maintaining accurate timekeeping records, coordinating fleet utilization data, reconciling expense reports, and providing general administrative support to field crews, supervisors, and department leadership.
Training will be provided, and experience with UKG, SAP, or Concur is preferred but not required.
Key Responsibilities:
- Timekeeping and Payroll Support: Review and validate employee time entries in UKG, identify discrepancies, and coordinate with employees, foremen, and supervisors to resolve timekeeping questions and ensure timely submission of payroll records.
- Fleet Tracking: Enter, maintain, and track fleet utilization data in SAP, supporting accurate reporting for approximately 100 employees.
- Expense Report Reconciliation: Process and reconcile monthly expense reports in Concur, verify information for accuracy, and help ensure submissions meet established deadlines.
- Data Entry and Reporting: Perform high-volume data entry, validate information, maintain spreadsheets, and generate reports to support daily operations and month-end activities.
- Document Management: Maintain SharePoint sites, organize electronic records, manage PDF documents, and update department phone lists and other administrative resources.
- Administrative Support: Provide day-to-day support to field employees, foremen, supervisors, and department leadership while responding to requests and resolving routine administrative issues.
- Workload Coordination: Manage competing priorities, maintain accurate records, and ensure recurring deadlines are met, particularly during payroll processing and month-end reporting.
- Communication and Issue Resolution: Communicate professionally with employees across the organization, address questions, and coordinate with the appropriate personnel to resolve discrepancies.
Required Qualifications:
- Strong proficiency in Microsoft Excel, including filters, formulas, VLOOKUPs, and spreadsheet management.
- Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
- Experience with high-volume data entry, data validation, and maintaining accurate records.
- Strong organizational skills and the ability to manage multiple tasks and competing deadlines.
- Excellent written and verbal communication skills.
- Strong attention to detail and problem-solving abilities.
- Professional customer service skills, including the ability to address questions and resolve routine issues.
- Ability to work independently while collaborating effectively with employees at all organizational levels.
- A consistent work history demonstrating reliability and accountability.
- Approximately 5–10 years of administrative, operations support, or related experience; candidates with less experience may be considered if they demonstrate strong relevant skills.
- Experience supporting timekeeping, payroll administration, or employee time entry processes.
- Experience supporting a large employee population or field-based workforce.
- Familiarity with UKG for timekeeping and workforce management.
- Familiarity with SAP for data entry, tracking, or reporting.
- Familiarity with Concur for expense reporting and reconciliation.
- Experience with SharePoint and electronic document management.
- Experience managing PDF documents using
System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
#LI-
Ref: #192-Precision San Antonio
-
Account Coordinator
Rockville, Maryland
Job Title: Account Coordinator 3 month contract to hire Location: Rockville, Maryland Type: Contract To Hire Compensation: $50,000.00 Work Model: Hybrid – onsite and remote Responsibilities Serve as the primary administrative support contact for design...
Date Posted: 09/18/2026 Recommended
-
HR Coordinator
Tulsa , Oklahoma
Job Title: HR Coordinator Location: Tulsa, OK Type: Contract To Hire Compensation: $18-25/hr Work Model: Onsite Hours: 40.0 Security Clearance: N/A Responsibilities Assist with the recruitment process, including posting jobs, scheduling interviews, con...
Date Posted: 09/17/2026 Recommended
-
Sales Coordinator
Neptune, NJ
Job Title: Sales Coordinator Location: Neptune, New Jersey Type: Contract To Hire Opportunity Compensation: $25.00 - $30.00 per hour Work Model: Onsite Hours: 40.0 hours per week Job Summary: Keep sales moving—without cold calling. The Sales Coordinato...
Date Posted: 10/09/2026 Recommended
-
Benefits Coordinator
Spartanburg, South Carolina
Job Title: Benefits Coordinator Location: Spartanburg, SC Type: Direct Hire Work Model: Onsite – onsite Responsibilities Administer the company’s employee benefit programs, including medical, dental, vision, life insurance, disability, retirement plans...
Date Posted: 09/04/2026 Recommended
-
Practice Group Administrator
Charlotte, NC
Job Title: Practice Group Administrator Location: Charlotte, NC Compensation: Hourly wage Work Model: Hybrid – onsite and remote System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workf...
Date Posted: 08/26/2026 Recommended
-
Project Coordinator
Salisbury, Maryland
Job Title: Project Coordinator Location: Salisbury, MD Type: Contract (possible hire) Compensation: $40-50/hr Work Model: Onsite Summary System One is seeking a highly organized and detail-oriented Project Coordinator to assist in the planning, executi...
Date Posted: 08/10/2026 Recommended
-
IT Project Coordinator
Virginia, VA
Job Title: Project Coordinator Type: Contract Compensation: 50.00-60.00/hr W2 Work Model: Remote Hours: 40.0 Security Clearance: Not specified in the job description or fields Responsibilities Support project strategy, planning, scheduling, and coordin...
Date Posted: 07/29/2026 Recommended
-
Accounting & Administrator Manager
Hereford, TX
Accounting & Administration Manager Department: Administration Reports To: Corporate Controller Position: Contract-to-hire Work Location: Hereford, TX The Accounting & Administration Manager leads the day-to-day accounting and administrative functions....
Date Posted: 08/21/2026 Recommended
-
Fabrication Oversight Administrative Coordinator
Bellevue, WA
Job Title: Fabrication Oversight Administrative Coordinator Type: Long-term Contract Work Model: Remote – offsite Responsibilities Review reports prepared by the Fabrication Oversight team (e.g., Fabrication Oversight reports, Supplier Capability and C...
Date Posted: 09/09/2026 Recommended
-
Payroll - Onboarding Specialist
Edison, NJ
Job Title: Payroll - Onboarding Specialist Location: Edison, NJ Type: Contract Compensation: $21.00 Work Model: Onsite – onsite Hours: 8am to 5pm Responsibilities Process payroll accurately and efficiently, ensuring all employee data is up-to-date. Ass...
Date Posted: 08/20/2026 Recommended
-
Clinical Research Coordinator
Las Vegas, Nevada
Job Title: Clinical Research Coordinator Location: Las Vegas, NV Type: Contract Compensation: $30.00/hr Work Model: Onsite Hours: 40 hours Responsibilities Assist in the coordination and execution of clinical research protocols under the supervision of...
Date Posted: 09/09/2026 Recommended
-
Clinical Research Coordinator
West Hills, California
Job Title: Clinical Research Coordinator Location: West Hills, California Type: Contract Compensation: $26.00-$30.00/hr Work Model: Onsite – onsite Hours: 40.0 Responsibilities Assist in the coordination and execution of clinical research protocols und...
Date Posted: 07/27/2026 Recommended
-
Import/Export Coordinator
Bethlehem, PA
Job Title: Shipping Coordinator (Import/Export) Location: Bethlehem, PA, United States Type: Direct Hire, Full-Time Compensation: $23.50/hour Work Model: Onsite – onsite Overview System One is seeking an Import/Export Shipping Coordinator to support a ...
Date Posted: 10/08/2026 Recommended
-
Client Services Supervisor
Miami, FL
Job Title: Client Services Supervisor Location: Miami, FL Type: Direct Hire Compensation: $70,000.00 - $80,000.00 Work Model: Onsite Hours: 40.0 Responsibilities • Supervise and support the daily activities of Housing Specialists, ensuring timely and e...
Date Posted: 09/23/2026 Recommended
-
Assistant Relocation Coordinator
South Bend, Indiana
Job Title: Assistant Relocation Coordinator Location: South Bend, Indiana Type: Contract Compensation: $22.00 Work Model: Onsite – onsite Hours: 7am-12:30pm Responsibilities Assist with moving duties such as packing and lifting heavy boxes Provide dire...
Date Posted: 10/08/2026 Recommended
-
Construction Permitting Coordinator
Merrit Island, FL
Job Title: Construction Permitting Coordinator Location: Merritt Island, FL Type: Contract / On-site Pay Rate: up to $39 - $40 per hour Schedule: 40 hours/week | 8 hours/day | Monday–Friday We are seeking an experienced Construction Permitting Coordina...
Date Posted: 07/17/2026 Recommended
-
Client Services Supervisor
Miami, FL
Job Title: Client Services Supervisor Location: Miami, FL Type: Direct Hire Compensation: $70,000.00 - $80,000.00 Work Model: Onsite – onsite Hours: 40.0 hours per week Client Services Supervisor Responsibilities Oversee the day-to-day activities of Ho...
Date Posted: 09/28/2026 Recommended
-
Joint Use Coordinator
Beaverton, OR
Mountain Ltd. has an opening for a Joint Use Coordinator to work remotely! Job Description: This position is responsible for work order administration activities within the coe/osp support centers, including work order scheduling, material procurement ...
Date Posted: 09/24/2026 Recommended
-
Field Administrative Assistant
Phoenix, AZ
Bilingual Construction Field Administrator Location: Phoenix West Valley, AZ Pay: $20–$25/hour DOE Job Type: Full-Time Start Date: ASAP About the Position We are seeking an experienced Bilingual Construction Field Administrator to support the administr...
Date Posted: 09/09/2026 Recommended
-
Program Compliance Specialist (Fraud Department)
Miami, Florida
Program Compliance Specialist – Fraud Department Location: Miami, FL Employment Type: Direct Hire / Full-Time Salary: $55,000 per year Work Arrangement: Onsite Schedule: 40 hours per week Position Overview We are seeking a Program Compliance Specialist...
Date Posted: 10/02/2026 Recommended
-
Human Resources Administrator
Pittsburgh, PA
Job Title: Human Resources Administrator Location: Pittsburgh, PA Type: Direct Hire Work Model: Onsite Overview The Human Resources Administrator is responsible for providing Human Resources support to assigned functional areas of the HR department for...
Date Posted: 08/31/2026 Recommended
-
Quality Control Specialist
Miami, Florida
Quality Control Specialist Location: Miami, FL Direct-Hire Opportunity Salary: $55,000 per year Schedule: 40 hours per week Work Arrangement: Remote Position Summary We are seeking a Quality Control Specialist to support quality assurance, compliance, ...
Date Posted: 10/02/2026 Recommended
-
Brand Partnerships Coordinator
Pittsburgh, Pennsylvania
Job Title: Brand Partnerships Coordinator Location: Pittsburgh, PA Type: Contract Compensation: $25.00 - $28.00 Work Model: Remote – offsite Hours: 20 hours per week Overview The Brand Partnerships Coordinator will support product fulfillment and opera...
Date Posted: 09/28/2026 Recommended
-
Accounting Assistant
Tulsa , Oklahoma
Job Title: Accounting Assistant Location: Tulsa, OK Type: Contract To Hire Compensation: $22-26/hr Work Model: Onsite Hours: 40.0 Security Clearance: Not specified Responsibilities Support the day-to-day financial operations of the organization, includ...
Date Posted: 09/17/2026 Recommended
-
Mail Logistics Coordinator
Merrifield, VA
Job Title: Mail Logistics Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite – onsite Responsibilities • Ensure all inbound USPS correspondence received is delivered timely and accurately across campus • Ensure all inbound express corre...
Date Posted: 08/20/2026 Recommended
-
Training Admin Assistant
Spring Grove, PA
Job Title: Training Admin Assistant Location: Spring Grove, PA Type: Contract / 6months or longer Compensation: $20.00 per hour Work Model: Onsite Hours: Monday - Friday 8am or 8:30am -1pm Responsibilities • Provide administrative support to the Traini...
Date Posted: 10/05/2026 Recommended
-
Administrative Clerk
White Plains, NY
Job Title: Administrative Clerk Location: White Plains, NY Type: Contract Compensation: $21.00 per hour Work Model: Onsite Hours: 8:00am - 4:30pm (Mon - Fri) Responsibilities: Provide clerical and scheduling support to Housing Choice Voucher Program Op...
Date Posted: 09/30/2026 Recommended
-
Talent Acquisition Coordinator
Lynchburg, Virginia
Job Title: Talent Acquisition Coordinator Location: Lynchburg, Virginia Type: Long-term Contract Contractor Work Model: Onsite The Talent Acquisition Coordinator provides operational support through the recruitment and hiring lifecycle. This role partn...
Date Posted: 09/25/2026 Recommended
-
Program Compliance Specialist (Fraud Department)
Miami, Florida
Job Title: Program Compliance Specialist (Fraud Department) Location: Miami, Florida Type: Direct Hire Compensation: $55,000 Work Model: Remote Responsibilities: Receive, document, and investigate allegations of fraud, program abuse, or lease violation...
Date Posted: 10/02/2026 Recommended
-
Archaeologist Project Coordinator
El Paso, Texas
Archaeological Project Coordinator Location: Fort Stockton, Texas Pay: Based on qualifications and experience Schedule: Pre-mobilization preparation followed by a 12-day August field session; anticipated long-term work beginning in November Positions A...
Date Posted: 07/22/2026 Recommended
⚠️ Protecting Job Seekers from Identity Scams
At System One, your privacy and security are important to us. As job-related scams continue to target job seekers, we want to help you recognize and avoid common recruitment fraud. Identity theft scams often involve individuals, also known as "scammers," posing as recruiters or employers to obtain sensitive personal information, such as Social Security numbers, bank account details, or copies of driver’s licenses, with the goal of stealing identities, accessing financial accounts, or creating fraudulent accounts in a victim’s name.