Administrative Assistant
Bay Point, CA
Experience: 0
Category: Scientific & Clinical
Contractor Work Model: Onsite
Brand: Joulé
Compensation Range: 29.00 - 29.00 Per Hour
Job ID: 346201
Date Posted: 02/13/2026
Shortcut: http://jobs.systemone.com/Gkf8i1
Job Title: Administrative Assistant
Location: Bay Point, CA
Work Schedule: Mon - Fri 8am - 5pm
Compensation: $29.00/hr
Type: Contract, Potential for extension or conversion to permanent
Requirements
• Associate degree in a related field or equivalent professional experience.
• 3–5 years of administrative support experience, preferably supporting Director/Executive-level leaders in a fast-paced environment.
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).
• Experience with badge creation/access management systems.
• Excellent written and verbal communication skills and strong interpersonal abilities.
• Ability to multitask effectively while maintaining attention to detail.
• Self-starter with exceptional organizational and time-management skills.
• Demonstrated discretion, confidentiality, and professionalism.
• Ability to stand for extended periods as needed.
• Ability to lift up to 50 pounds occasionally (e.g., event setup, packages).
Preferred Skills
• Experience in manufacturing, operations, or industrial environment.
• Familiarity with procurement systems (e.g., Ariba, SAP).
• Experience supporting cross-functional leadership teams.
• Working knowledge of Lean or continuous improvement tools (e.g., 5S, kaizen).
• Experience with expense and travel platforms (e.g., Concur).
Responsibilities
Administrative & Office Support
• Execute administrative support tasks with minimal supervision, following established policies and procedures.
• Serve as the primary point of contact for internal and external inquiries via phone, email, and in person; triage issues and determine urgency.
• Manage the Site Director’s calendar, appointments, correspondence, and paperwork to ensure accuracy and timeliness.
• Organize and support meetings—including preparing agendas, taking accurate minutes, and proactively tracking action items.
• Coordinate business travel arrangements and process travel expenses for site leadership and designated team members.
• Perform general clerical duties such as filing, document preparation, data entry, and recordkeeping.
• Provide front-office coverage including greeting visitors, coordinating check-in, and partnering with Security on access needs (including badge issuance).
Operational & Financial Support
• Research, compile, and prepare reports, presentations, charts, and other documentation as needed.
• Support departmental and project financial processes, including monitoring budget spend and preparing/approving requisitions and invoices.
• Assist in managing department purchasing requests, vendor coordination, and cost tracking.
• Coordinate site tours, audits, and leadership visits; ensure required materials and safety protocols are in place.
Event & Engagement Coordination
• Plan and support internal/external business-critical events (e.g., town halls, kaizen/5S events, customer tours, trainings).
• Coordinate itineraries, logistics, accommodations, registrations, catering, and onsite materials for events and visiting personnel.
• Support employee engagement initiatives, volunteer activities, recognition programs, and site communications.
Site Logistics Support
• Assist with receiving and shipping coordination to manage incoming and outgoing mail and packages.
• Maintain office supplies inventory; oversee service requests for office equipment and meeting spaces.
• Collaborate with Human Resources on onboarding (badges, workstation readiness, orientation schedules) and other people-related initiatives as needed.
Benefits
System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.
Ref: #558-Scientific
-
Admin Assistant
Henderson, Kentucky
Job Summary Pay: $16/hr Location: Henderson Kentucky Shift: Night Shift 6 month Contract The Distribution Coordinator is responsible for supporting daily shipping, receiving, and inventory activities while ensuring safety, accuracy, and efficient facil...
Date Posted: 02/12/2026 Recommended
-
Scheduler
Denver, CO
Job Title: Scheduler Location: Denver, CO Work Schedule: Hybrid (3 days onsite, 2 days remote) Contract Type: Long-term contract (potential to extend) Pay Rate: $36.00–$42.85 per hour Travel: Occasional (approximately one week per month, depending on p...
Date Posted: 02/12/2026 Recommended
-
Administrative Assistant - Chemical Plant
Freeport, TX
Job Title: Administrative Assistant - Chemical Plant Location: Freeport, TX Type: Contract Contractor Work Model: Onsite System One is assisting a client in hiring a contract Administrative Assistant to work in a chemical plant located in Freeport, TX....
Date Posted: 01/27/2026 Recommended
-
Administrative Assistant
Galveston, Texas
J Job Title: Administrative Assistant Pay: $18 - 22/hr Work Schedule: 7:00 AM – 3:30 PM, with overtime as needed Work Location: Galveston, TX Duration: 6 months – 1 year, with potential for extension Job Summary: The Administrative Assistant will provi...
Date Posted: 01/27/2026 Recommended
-
Program Coordinator
Tulsa, OK
Bilingual Program Coordinator (English/Spanish) Tulsa, OK (Onsite) Contract with potential for hire Full-time | $17.50/hr. System One is hiring a bilingual Program Coordinator to provide administrative and event/planning support for early childhood rec...
Date Posted: 02/12/2026 Recommended
-
Global Trade Compliance manager
Hershey, PA
Job Title: Mgr. Global Trade Compliance Location: Hershey, PA Type: Contract Contractor Work Model: Hybrid Open to remote The primary function of the Manager Import GTC, US is to support Global Trade, Legal and the greater Supply Chain Leadership in th...
Date Posted: 02/03/2026 Recommended
-
Administrative Assistant
Pooler, GA
Administrative Assistant Pooler, GA Job Summary We are seeking a highly organized and proactive Administrative Assistant to contribute to smooth daily office operations. This role involves managing a wide range of administrative tasks in a fast-paced e...
Date Posted: 01/30/2026 Recommended
-
Travel Agent
Tulsa, Oklahoma
Corporate Travel Agent Location: Onsite Compensation: $17.75/hr. Schedule: Regular Shift: Friday–Monday | 4:00 AM – 2:00 PM Training Schedule: Monday–Friday | 9:00 AM – 5:00 PM Company: System One (partnering with a well-established organization) Job S...
Date Posted: 02/12/2026 Recommended
-
Administrative Clerk
Pooler, GA
Job Title: Administrative Clerk Location: Pooler, GA Type: Contract Compensation: $17-20.27 Contractor Work Model: Onsite SUMMARY A highly organized and proactive Administrative Clerk to provide support to the Executive Assistant (EA). Manage a variety...
Date Posted: 12/09/2025 Recommended
-
Vendor Management Administrator
Tulsa, OK
Job Title: Vendor Management Administrator Location: Tulsa, OK Type: Direct Hire Compensation: $100,000 - $110,000 annually Contractor Work Model: Onsite Vendor Management Administrator Position Summary The Vendor Management Administrator supports the ...
Date Posted: 02/10/2026 Recommended
-
LIHTC Property Manager
Durant, Oklahoma
Job Title: LIHTC Property Manager Location: Durant , Oklahoma Type: Direct Hire Compensation: $45000 - $55000 annually Contractor Work Model: Onsite System One has partnered with a growing real estate company in the Durant area to find an experienced L...
Date Posted: 01/21/2026 Recommended
-
Electrical Controls Engineer
Lansing, Michigan
Electrical Controls Engineer Full-Time | Lansing, MI Travel: Up to 50% (including occasional extended trips) Position Overview Seeking an experienced Electrical Controls Engineer to support turnkey conveyor control system projects. This role involves c...
Date Posted: 01/15/2026 Recommended
-
Electrical Controls Engineer
Kansas City, MO
Electrical Controls Engineer Full-Time | Kansas City, MO Travel: Up to 50% (including occasional extended trips) Position Overview Seeking an experienced Electrical Controls Engineer to support turnkey control system projects. This role involves collab...
Date Posted: 02/09/2026 Recommended
-
Electrical Controls Engineer
Auburn Hills, Michigan
Electrical Controls Engineer Full-Time | Auburn Hills, MI Travel: Up to 50% (including occasional extended trips) Position Overview Seeking an experienced Electrical Controls Engineer to support turnkey conveyor control system projects. This role invol...
Date Posted: 01/15/2026 Recommended
-
Construction Project Manager - Industrial Projects
Arlington, Virginia
We are seeking an experienced Construction Project Manager to lead and deliver complex industrial construction projects. This role is primarily focused on Water and Wastewater treatment facilities, with additional project exposure including manufacturi...
Date Posted: 02/06/2026 Recommended
-
Electrical Project Manager
Lockhart, TX
Job Title: Electrical Project Manager Location: Lockhart, Texas Type: Direct Hire System One is assisting a client in hiring an Electrical Project Manager to support a large-scale mission critical project in the Lockhart, Texas. This role is on-site an...
Date Posted: 01/02/2026 Recommended
-
Electrical Project Manager
Austin, TX
Job Title: Electrical Project Manager Location: Austin, Texas Type: Direct Hire System One is assisting a client in hiring a Electrical Project Manager to support a large-scale mission critical project in the Austin, Texas region. This role is on-site ...
Date Posted: 01/02/2026 Recommended
-
Site Construction Supervisor
Denver, Colorado
Job Title: Site Construction Supervisor Location: Denver, Colorado Type: 12 months Contract Compensation: $55.00 - $57.00 hourly Contractor Work Model: Onsite System One is currently seeking a Site Construction Supervisor on a 12 month contract positio...
Date Posted: 02/11/2026 Recommended
-
Structural Designer or Drafter
Cannonsburg, PA
Job Title Civil / Structural Designer / Drafter (Junior, Mid-Level, Senior, Lead) Position Overview We are seeking Civil / Structural Designers and Drafters at multiple experience levels to join our growing engineering team. These roles support a wide ...
Date Posted: 01/05/2026 Recommended
-
Senior Project Engineer
Cambridge, Massachusetts
Job Title: Senior Project Engineer Location: Cambridge, Massachusetts Type: Direct Hire Compensation: $160000 - $210000 annually Contractor Work Model: Hybrid System One is currently seeking a Senior Project Engineer on a direct hire position located i...
Date Posted: 02/03/2026 Recommended
-
Executive Assistant
Milltown, NJ
Job Title: Executive Assistant Type: Short-Term Contract (1 Week) Pay Rate: $20-25/hour, DOE Schedule: 9:00–5:00 or 9:30–5:30 Training Date: 2/18 or 2/19 Assignment End Date: 2/27 Job Description Answer and route incoming telephone calls in a professio...
Date Posted: 02/10/2026 Recommended
-
Senior Administrative Coordinator
Tarrytown, NY
Job Title: Senior Administrative Coordinator Location: Tarrytown, NY Type: Long term Contract Compensation: $40 - $50 hourly Contractor Work Model: Onsite Hours: 8 AM- 5 PM M-F Step into a high-impact role where precision, partnership, and proactive pr...
Date Posted: 02/09/2026 Recommended
-
Sales Manager
Glenshaw, Pennsylvania
Job Title: Sales Manager Location: Glenshaw, PA Type: Direct Hire Compensation: $135000 annually Contractor Work Model: Hybrid Objective: Drive revenue expansion and cultivate strategic partnerships with OEM clients in automotive, construction, electro...
Date Posted: 01/29/2026 Recommended
-
Laboratory Project Manager II
Pittsburgh, Pennsylvania
Title: Laboratory Project Manager II Location: Onsite, Pittsburgh, PA 15219 Type: Direct-Hire/Permanent Hours: Standard business hours M-F Start: January Overview: We are seeking a full-time Genomics and Multi-Omics Project Manager to coordinate resear...
Date Posted: 12/30/2025 Recommended
-
Service Administrator
Chesapeake, VA
Job Title: Service Administrator Location: Chesapeake, VA (Onsite) Schedule: Monday–Friday | 7:30 AM – 4:30 PM Experience Required: 1–2 years Job Overview The Service Administrator serves as the first point of contact for customers, delivering high-qua...
Date Posted: 02/04/2026 Recommended
-
Lead Procurement Specialist
Houston, TX
Lead Procurement Specialist Houston, TX 77042 System One is seeking a Lead Procurement Specialist in Houston, TX to be responsible for medium and high critical materials, equipment, and subcontracts sourcing events. Expectation is “expert level” knowle...
Date Posted: 01/23/2026 Recommended
-
Administrative Assistant III
Los Angeles, CA
Job Title: Administrative Assistant III Location: Los Angeles, CA Hours/Schedule: Monday–Friday, 8 am to 5 pm Compensation: $23-$30/hr Type: Contract Overview The Administrative Assistant III provides advanced administrative, organizational, and custom...
Date Posted: 01/15/2026 Recommended
-
Mail Clerk
Columbia, MD
Job Title: Mail Clerk Location: Columbia, MD Type: Contract To Hire Compensation: $17.50/HR Contractor Work Model: Onsite System One is hiring a Mailroom clerk for a major health insurance client. The individual will collect information for specified r...
Date Posted: 02/05/2026 Recommended
-
Tier 2 Deskside/System Technician
Rockville, MD
Job Title: Tier 2 Deskside/System Technician Location: Rockville, MD or Bluemont, VA -some travel will be required between HQ (Rockville, MD) and Mount Weather (Bluemont, VA) locations (whenever needed) Type: Contract Compensation: $34.00 hourly Contra...
Date Posted: 01/30/2026 Recommended
-
EHS Specialist Coordinator
Dallas, Texas
Job Title: EHS Specialist Coordinator Location: Dallas, Texas Type: Contract, 3-6 Months Compensation: $49-52 hourly Contractor Work Model: Onsite Hours: 7am to 4pm CST, Monday to Friday. Candidates need to be flexible with shift hours, as they many ne...
Date Posted: 11/24/2025 Recommended