Administrative Assistant

Mason, OH

Apply Apply with LinkedIn
Save

Type: Contract

Experience: 0

Category: Scientific & Clinical

Contractor Work Model: Onsite

Brand: Joulé

Shift: On-Site

Job ID: 345293

Date Posted: 01/21/2026

Shortcut: http://jobs.systemone.com/sY8Une


Job Title: Administrative Assistant
Location: Mason, OH
Hours/Schedule: Monday–Friday, 8 am to 5 pm
Type: Contract(10 month expected duration)

Overview

This role provides high-level administrative support to senior leadership by managing calendars, communications, meetings, travel, and procurement activities. The position requires strong organizational skills, attention to detail, and the ability to work independently while supporting a fast-paced executive environment.

Responsibilities

  • Manage and coordinate calendars for senior leaders, prioritizing requests and resolving scheduling conflicts

  • Monitor, organize, and respond to emails on behalf of senior leaders; draft correspondence as needed

  • Schedule and coordinate virtual and in-person meetings, including logistics and technology setup

  • Arrange travel itineraries, including flights, lodging, and transportation, in compliance with company policies

  • Create and manage purchase orders, ensuring alignment with procurement and budget guidelines

  • Maintain accurate records of purchases, expenses, and administrative documentation

  • Communicate effectively with internal and external stakeholders to ensure timely follow-up and alignment

Qualifications

Required

  • High school diploma or equivalent

  • Experience supporting administrative, scheduling, or coordination activities

  • Proficiency with Microsoft Outlook and Microsoft Teams

  • Ability to manage multiple priorities independently in a dynamic environment

Preferred

  • Associate’s or bachelor’s degree

  • Prior experience supporting senior leadership

  • Experience with Coupa or similar procurement software

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.



Ref: #558-Scientific

  • Administrative Assistant III

    Los Angeles, CA

    Job Title: Administrative Assistant III Location: Los Angeles, CA Hours/Schedule: Monday–Friday, 8 am to 5 pm Compensation: $23-$30/hr Type: Contract Overview The Administrative Assistant III provides advanced administrative, organizational, and custom...

    Date Posted: 01/15/2026 Recommended

  • Administrative Assistant III

    Minneapolis, MN

    Job Title: Administrative Assistant III Location: Minneapolis, MN Type: Contract with opportunity to go direct. Compensation: $35.00 - $38.00 hourly Contractor Work Model: Hybrid Hours: Hybrid – Onsite Tuesday through Thursday; Remote Monday and Friday...

    Date Posted: 01/21/2026 Recommended

  • Pharmaceutical Manufacturing Contracts Manager

    Alameda, CA

    Job Title - Pharmaceutical Manufacturing Contracts Manager Rate: $80.00 - $95.00/hr (depending upon experience) Job Location: Alameda, California Contract: 6 months with possibility of extension We are seeking a Sourcing Contract Manager to join the Ph...

    Date Posted: 01/21/2026 Recommended

  • Environmental Health and Safety Engineer

    San Diego, CA

    Job Title: Environmental Health and Safety (EHS) Engineer Location: San Diego, CA Hours/Schedule: Monday–Friday, 8 am to 5 pm (flexibility for early/late hours or occasional weekends as needed) Compensation: $50-58 hourly, DOQ Type: Contract Overview T...

    Date Posted: 01/12/2026 Recommended

  • Contracts Manager

    Towson, Maryland

    Job Title: Contracts Manager Location: Towson, Maryland Type: Contract To Hire Contractor Work Model: Hybrid Background: Local County Government client is seeking a Contract Manager (with the right to hire upon completion of the six-month contract term...

    Date Posted: 01/22/2026 Recommended

  • Temporary Senior Corporate Counsel, Contracts Attorney

    Alameda, CA

    Job Title: Senior Corporate Counsel, Contracts Attorney Location: Alameda, CA (100% Onsite – Remote candidates will not be considered) Hours/Schedule: Contract Compensation: $115–$135/hour doe Type: Contract Overview A leading biotechnology company loc...

    Date Posted: 11/04/2025 Recommended

  • Operations Project Coordinator

    Culver City, CA

    Job Title: Operations Project Coordinator Location: Culver City, CA Hours/Schedule: Monday–Friday, 8 am to 5 pm Compensation: $30-$35/hr Type: Contract Overview This role supports day-to-day operations across multiple teams by coordinating workflows, t...

    Date Posted: 01/20/2026 Recommended

  • Procurement Coordinator II

    Groton, CT

    Job Title: Procurement Coordinator Location: Groton, CT- Hybrid Type: Contract Overview Leading pharmaceutical company looking for an experienced Procurement Coordinator. Ideal candidates should have a Bachelors degree and 3-5 years of relevant experie...

    Date Posted: 01/09/2026 Recommended

  • Supply Chain Program Manager

    Golden Valley, MN

    Job Title: Supply Chain Program Manager Location: Remote Hours/Schedule: Monday–Friday, 8 am to 5 pm Type: Contract Overview The Supply Chain Program Manager leads complex, end-to-end supply chain initiatives within the Supply Chain Project Management ...

    Date Posted: 01/07/2026 Recommended

  • Office Manager / Creative Admin

    New York, NY

    Job Title: Office Manager / Creative Admin Location: New York, NY Type: Contract (1 year) Compensation: $40 - $50 hourly Contractor Work Model: Hybrid, 3-4 days/week in the Soho office Hours: 25-30 hours/week (5-6 hours/day) typical start between 9:00-...

    Date Posted: 11/26/2025 Recommended

  • Global Trade and Compliance Manager

    Lakewood, CO

    Job Title: Global Trade Compliance Manager Location: Lakewood, CO Hours/Schedule: Standard business hours Compensation: $110,900-$138,600 base salary + 10% target bonus Type: Direct Hire Overview A global medical technology organization is seeking a Gl...

    Date Posted: 01/06/2026 Recommended

  • Ingredient Compliance Specialist

    Parsippany, New Jersey

    Job Title: Ingredient Compliance Specialist Type: Direct Hire Location: Morris County, NJ (Whippany/Parsippany, NJ) Schedule: Hybrid | 9:00 a.m.–5:00 p.m. Salary: $70,000–$85,000 + performance bonus About the Opportunity We are seeking an Ingredient Co...

    Date Posted: 01/20/2026 Recommended

  • Joint Use Coordinator

    Beaverton, OR

    Mountain Ltd. has an opening for a Joint Use Coordinator to work remotely! Since 1979, Mountain Ltd. has successfully created and supported turnkey engineering solutions for traditional and wireless telecom providers across the United States. We are a ...

    Date Posted: 12/04/2025 Recommended

  • System Support Analyst

    Indianapolis, IN

    Job Title: CAPA System Support Analyst Location: Indianapolis, IN Hours/Schedule: Monday–Friday, 8 am to 5 pm (Hybrid) Type: Contract Overview The CAPA System Support Analyst manages service operations supporting digital health software and data system...

    Date Posted: 12/12/2025 Recommended

  • Administrative Clerk

    Pooler, GA

    Job Title: Administrative Clerk Location: Pooler, GA Type: Contract Compensation: $17-20.27 Contractor Work Model: Onsite SUMMARY A highly organized and proactive Administrative Clerk to provide support to the Executive Assistant (EA). Manage a variety...

    Date Posted: 12/09/2025 Recommended

  • QC Compliance Manager

    Pennington, NJ

    Job Title: QC Compliance Manager – Biologics / Biosimilars Location: Greater Princeton, NJ area Employment Type: Direct Hire (Onsite) Schedule: Full-Time, Day Shift (M–F, 8–5 with flexibility) Compensation: $94,000–$124,000 (depending upon experience) ...

    Date Posted: 12/16/2025 Recommended

  • USA - Exception - Clinical-Scientific - USD

    New York, NY

    Job Title: Medical Monitor Location: Fully Remote – Must be currently based in the USA Employment Type: Contract – 12 months Client: Leading Global Pharmaceutical company Pay Range: $93/hr – $108/hr Minimum Requirements MD, DO or MBBS degree required 2...

    Date Posted: 01/20/2026 Recommended

  • Administrative Assistant - Chemical Plant

    Freeport, TX

    Job Title: Administrative Assistant - Chemical Plant Location: Freeport, TX Type: Contract Contractor Work Model: Onsite System One is assisting a client in hiring a contract Administrative Assistant to work in a chemical plant located in Freeport, TX....

    Date Posted: 01/09/2026 Recommended

  • Recruiting Associate

    Indianapolis, IN

    Job Title: Recruiting Associate Location: Indianapolis, IN Work Schedule: Mon - Fri 8am - 5pm Pay Range: $30.00 - $38.95/hr Type: Contract, Potential for extension or conversion to permanent Requirements Basic Requirements: • Bachelor’s Degree OR High ...

    Date Posted: 12/10/2025 Recommended

  • OMICS Laboratory Lead/Manager II

    Pittsburgh, PA

    Title: OMICS Laboratory Manager II Location: Onsite, Pittsburgh, PA 15219 Type: 6-month contract to hire Hours: 8AM-5PM Start: January Overview: Join as a Laboratory Manager II to monitor personnel and workflow in the area. Track and monitor QA/QC in c...

    Date Posted: 12/16/2025 Recommended

  •  Maintenance Technician III

    Littleton, CO

    Job Title: Maintenance Technician III Location: Littleton, CO Type: Full Time, Direct Hire Schedule: Sunday-Tuesday (Every other Wednesday) 5:30PM-6:00AM. 4 built in hours of overtime every 2 weeks Pay Range: $35-$44/hour Responsibilities: Performs pre...

    Date Posted: 01/06/2026 Recommended

  • Food Ingredients Quality Document Associate

    Morristown, New Jersey

    Job Title: Food Ingredients Quality Document Associate Location: Florham Park area (Hybrid) Hours / Schedule: 9am - 5pm Type: Direct Hire The Food Ingredients Quality Document Associate will support Quality and Regulatory functions by coordinating tech...

    Date Posted: 01/20/2026 Recommended

  • Packaging Lab Technician

    Princeton, NJ

    Job Title: Packaging Lab Technician Location: Princeton, NJ Type: Contract (1 year) Compensation: $24-27/hr Contractor Work Model: Onsite Hours: M-F 8:30am-4:30pm REQUIREMENTS: HSD AND 2+ years of industry lab of experience or Associate’s/Bachelor’s de...

    Date Posted: 01/21/2026 Recommended

  •  Maintenance Technician III

    Lakewood, CO

    Job Title: Maintenance Technician III Location: Lakewood, CO Type: Full Time, Direct Hire Schedule: Monday - Friday 9:30PM-6:00AM Pay Range: $32-40/hour Responsibilities: Performs preventive and corrective maintenance on simple/manual; semi automated; ...

    Date Posted: 01/08/2026 Recommended

  • Clinical Budgets and Contracts Liaison

    Burlington, Ontario

    Job Title: Clinical Budgets and Contracts Liaison Location: Metro Toronto Type: Contract Compensation: $45+ CAD hourly Contractor Work Model: Hybrid Job Description: Accountabilities Clinical Trial Budget Management To effectively manage external budge...

    Date Posted: 01/16/2026 Recommended

  • Session Monitor

    Redding, California

    Job Title: Licensed Session Monitor / Dosing Facilitator Location: Redding, CA-Onsite Hours: ad hoc initially, expanding as trials are awarded Compensation: $130 - $170 hourly Travel: All expenses covered (including hotels for overnight stays) Type: Co...

    Date Posted: 12/22/2025 Recommended

  • Technical Customer Service Representative

    Minneapolis, MN

    Job Title: Technical Customer Service Representative Location: Golden Valley, MN Hours/Schedule: Monday–Friday, 8:00 am to 4:30 pm Type: Contract Overview This role serves as the primary technical point of contact for customers, providing timely respon...

    Date Posted: 01/20/2026 Recommended

  • Product Development Scientist / Chemist

    Farmingdale, NJ

    Job Title: Product Development Scientist / Chemist Location: Farmingdale, NJ Type: Direct Hire Start ASAP Overview: The R&D Scientist will research, develop, and optimize product formulations for various brands and products. This position will support ...

    Date Posted: 12/10/2025 Recommended

  • Global Supplier Quality Management Representative

    Indianapolis, IN

    Job Name: Global Supplier Quality Management Representative Location: Indianapolis, IN Work Schedule: Mon - Fri 8am - 5pm Pay Range: $32.60 - $38.35 Type: Contract, Potential for extension or conversion to permanent Overview: The Global Supplier Qualit...

    Date Posted: 12/08/2025 Recommended

  • Documentation Management Specialist

    Cincinnati, OH

    Job Title: Veeva Documentation Management Specialist (Manufacturing) Location: Remote w/ travel as needed Hours/Schedule: 20 hrs/week Pay Range: $60.00 - $82.15/hr Type: Contract, Potential for extension or conversion to permanent Overview The Veeva Do...

    Date Posted: 01/13/2026 Recommended