Executive Administrative Assistant
Redmond, Oregon
Experience: 5
Category: Administrative & Clerical
Contractor Work Model: Onsite
Brand: System One
Job ID: 349014
Date Posted: 04/09/2026
Shortcut: http://jobs.systemone.com/K7jvAl
Executive Administrative Assistant
System One is partnering with a client seeking an Executive Assistant who will be responsible for providing high-level administrative support to senior management/executives within the organization. This role is an estimated 3 month contract while covering someone who is out on leave.
Essential Job Duties and Responsibilities:
- Coordinates and manages complex schedules, including scheduling appointments, meetings, and travel arrangements ensuring schedules are organized and optimized.
- Serves as the primary point of contact between management and internal/external stakeholders. Screens and prioritizes phone calls, emails, and other correspondence.
- Creates, edits, and maintains documents, reports, presentations, and other materials. Ensures accuracy and organization of documents.
- Prepares agendas, attends meetings, takes minutes, and follows up on action items. Arranges conference calls, video conferences, and in-person meetings as needed.
- Plans, organizes, and coordinates travel itineraries, including flights, accommodations, and ground transportation for offsite meetings and events.
- Oversees the smooth operation of the office environment, including ordering office supplies, maintaining files, and optimizing administrative processes.
- Handles sensitive and confidential information with the highest level of discretion and integrity.
- Addresses and resolves complex issues and challenges that arise within the office, demonstrating a proactive and solution-oriented approach.
- Assists in special projects or initiatives, which may include research, data analysis, and presentation preparation.
- Performs other duties as assigned.
Bachelor's degree in business and 5 years administrative assistant experience preferably in a senior or executive support position.
Knowledge, Skills, and Abilities:
- Strong organizational, time management and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office products and calendar management tools.
- Excellent attention to detail and accuracy in all tasks.
- Ability to work both independently and as part of a team.
- Ability to maintain confidentiality and use discretion.
- Ability to adapt and handle changing priorities.
- Strong interpersonal skills for effective interaction with senior executives, colleagues, and external contact
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Ref: #208-Rowland Tulsa
-
Executive Administrative Assistant
Tulsa, Oklahoma
Job Title: Executive Administrative Assistant Location: Tulsa, Oklahoma Type: Direct Hire Compensation: $70,000.00 - $90,000.00 System One is seeking a highly organized and detail-oriented Executive Administrative Assistant to support senior leadership...
Date Posted: 03/31/2026 Recommended
-
Administrative Assistant
St. Louis, MO
Location: Hazelwood, Missouri Type: Contract Compensation: $26/hour Contractor Work Model: Onsite Hours: 40.0 hours per week Administrative Assistant Overview System One is working with a client seeking a highly organized and proactive Administrative A...
Date Posted: 04/03/2026 Recommended
-
Business Process, Program Management, & Governance Lead
Raritan, NJ
Job Title: Business Process, Program Management, & Governance Lead Location: Raritan, NJ Type: Contract Compensation: $160,000.00 - $170,000.00 Contractor Work Model: Hybrid Hours: 40.0 Leading Pharmaceutical Company located in NJ is hiring a Business ...
Date Posted: 03/30/2026 Recommended
-
Project Administrative Assistant
Lake Mary, FL
Job Title: Project Administrative Assistant Location: Lake Mary, Florida Type: 6-Month Contract Compensation: $25-30 Contractor Work Model: Hybrid Responsibilities Provide experienced administrative and coordination support to Project Managers and proj...
Date Posted: 03/23/2026 Recommended
-
Entry Level Accounts Payable Clerk
Lakewood, NJ
Job Title: Entry Level Accounts Payable Clerk Location: Lakewood, NJ Type: Contract to Hire Compensation: $18 - $22 hourly Contractor Work Model: Onsite Hours: Monday-Friday | 9 am till 5 pm Entry Level Accounts Payable Clerk Job Duties: Enter and proc...
Date Posted: 03/16/2026 Recommended
-
Customer Support Reps
Albany, New York
Customer Service Specialist Albany, New York (HYBRID) 18hr pay If interested reach out directly to kimberly.spicer@systemone.com or call/text 301-252-8762 CUSTOMER SERVICE SPECIALIST Seize your opportunity to make a personal impact as a Customer Servic...
Date Posted: 04/07/2026 Recommended
-
Administration Coordinator
San Antonio, TX
Job Title: Administrative Coordinator Location: San Antonio, TX Type: Contract-to-Hire Schedule: Monday – Friday | 8:00 AM – 5:00 PM Compensation: $17.00 – $20.00/hr Overview System One is seeking a highly motivated Administrative Coordinator III to su...
Date Posted: 04/08/2026 Recommended
-
Storage Clerk
Pensacola, FL
Job Title: Storage Clerk Location: FT Onsite in Pensacola. FL Pay Rate: Open to Both C2C and W2 options Position Type: 6-month contract Job Description: This role operates across diverse environments, including a climate-controlled warehouse, professio...
Date Posted: 03/25/2026 Recommended
-
Access Control Specialist (Part-time)
Lynchburg, Virginia
Job Title: Access Control Specialist (Part-Time) Pay Rate: $20–$21 per hour Duration: Approximately 6 months (initial term) Schedule: Part-time, less than 30 hours per week. Preferred schedule: Monday–Wednesday, 8:00 AM–4:30 PM (30-minute lunch). Flexi...
Date Posted: 03/24/2026 Recommended
-
Associate Specialist
Tulsa, Oklahoma
Customer Data Operations Specialist (Hybrid) Pay: $19/hour Location: Tulsa, Oklahoma Schedule: Hybrid Position Overview System One is partnering with a client in Tulsa, Oklahoma to join their Customer Data Operations team. This role is responsible for ...
Date Posted: 03/16/2026 Recommended
-
Relocation Coordinator - Part time
Clarkston, Georgia
Job Title: Relocation Coordinator - Part time Location: Clarkston, GA Type: Contract Compensation: $20.00 hourly Contractor Work Model: Onsite Hours: Monday – Friday, part-time hours between 9a-5p (20 hrs. per week) Overview A leading organization in a...
Date Posted: 03/24/2026 Recommended
-
Administrative Assistant
King of Prussia, PA
Job Title: Administrative Assistant Location: King of Prussia, PA Type: Contract To Hire Compensation: $22- $26 per hour Onsite Schedule: M - F (8 AM - 4 PM) Summary: This role is a front-facing administrative position that serves as the first point of...
Date Posted: 03/27/2026 Recommended
-
Construction Site Administrator
Ft Lupton , Colorado
Site Administrator – Fort Lupton, CO (Onsite) Project Overview System One is seeking a Site Administrator to support construction activities in Fort Lupton, CO. This role will play a key part in supporting the development of a new facility by providing...
Date Posted: 04/09/2026 Recommended
-
Operations Administrator
Houston, Texas
Operations Administrator Location: Houston, TX 77002 (Downtown) Work model / schedule: Hybrid — Mon–Wed onsite, Thu–Fri remote Hours: Full-time, 40 hrs/week, 6:30 AM–3:30 PM Contract length: 1-year contract with potential to convert to full-time Overvi...
Date Posted: 03/18/2026 Recommended
-
Office Assistant
Acworth, Georgia
Job Title: Office Assistant Location: Acworth, Georgia Type: Contract To Hire Compensation: $20/Hour Contractor Work Model: Onsite Hours: 40 Hours/M-F, 7:30a-4p Overview: We are supporting a client in recruiting an Office Assistant in Acworth, Georgia....
Date Posted: 04/06/2026 Recommended
-
Enrollment Clerk
Tulsa, OK
Bilingual Enrollment Clerk (Contract) – Tulsa, OK System One is hiring! System One is seeking a Bilingual Enrollment Clerk for a client located in downtown Tulsa. This is a great opportunity for someone with strong administrative and data entry skills ...
Date Posted: 04/07/2026 Recommended
-
Director of IT Mergers and Acquisitions ( IT M&A Director)
Pittsburgh, Pennsylvania
Role : IT Director - M&A Location - Pittsburgh, PA (Hybrid onsite – 3 days a week) Job Description Who will you be working with? As the Director of IT Mergers and Acquisitions, you will work closely with the CIO, VP of IT Strategy and Operational Effec...
Date Posted: 02/05/2026 Recommended
-
Wastewater Project Manager
Boise, Idaho
Job Title: Wastewater Project Manager Location: Boise, Idaho Type: Contract Compensation: $85 - $90 hourly Contractor Work Model: Onsite PROJECT MANAGER Provides direction and management for projects and ensures on-schedule completion within or below b...
Date Posted: 03/03/2026 Recommended
-
Administrative Assistant, Business Development
Bellevue, WA
Job Title: Administrative Assistant, Business Development Location: Bellevue, WA Type: Contract Compensation: $28.00 - $52.00 per hour Contractor Work Model: Onsite Hours: 40.0 hours/week System One is seeking a Administrative Assistant for a long-term...
Date Posted: 03/16/2026 Recommended
-
Account Manager – Engineering & AEC Staffing
Overland Park, Kansas
Job Title: Account Manager – Engineering & AEC Staffing Location: Overland Park, Kansas Type: Direct Hire Contractor Work Model: Remote but must be local to Kansas City area Job Brief A System One Account Manager is responsible for building long-term, ...
Date Posted: 02/06/2026 Recommended
-
MEP Superintendent - Mission Critical
Tulsa , Oklahoma
POSITION SUMMARY Successful candidates must be able to provide proof of ability to work in the U.S. without sponsorship. The MEP Superintendent is responsible for managing mechanical, electrical, and plumbing (MEP) field operations to ensure projects a...
Date Posted: 03/05/2026 Recommended
-
Receptionist
Beach Haven, New Jersey
Job Title: Receptionist Location: Beach Haven, New Jersey Type: Contract Compensation: $18.50/hour Contractor Work Model: Onsite Hours: 8:00 AM to 4:30 PM | May 6, May 7, & May 8 Receptionist Job Responsibilities: Greet and meet customers professionall...
Date Posted: 04/07/2026 Recommended
-
Account Executive – Engineering & AEC Staffing Sales
Overland Park, Kansas
Job Title: Account Executive – Engineering & AEC Staffing Sales Location: Overland Park, Kansas Type: Direct Hire Contractor Work Model: Remote but must be local to Kansas City area Account Executive – Engineering & Technical Staffing (AEC Focus) Who W...
Date Posted: 02/06/2026 Recommended
-
Senior Accountant
Tulsa , Oklahoma
Senior Accountant Location: Tulsa, OK-Onsite Type: Direct Hire Compensation: $70-90K/year System One is working with a well-established manufacturing organization to identify an experienced Senior Accountant to join their accounting team. This role sup...
Date Posted: 03/23/2026 Recommended
-
Scheduler Manager
Roxboro, NC
Job Title: Scheduler Manager Location: Roxboro, NC Start Date: ASAP Type: Contract to Direct Duration: project is scheduled to be completed 2029 Compensation: $65/hr Contractor Work Model: Onsite Hours: 5/10s Monday - Friday System One is recruiting fo...
Date Posted: 03/11/2026 Recommended
-
Coordinator/Specialist Support
Everett, WA
Mountain Ltd. has an opening for a Coordinator/Specialist Support in the Everett, WA area. Handles customer contact, both internal and external. The position is responsible for day-to-day monitoring and interactions with the Field Operations team. Resp...
Date Posted: 04/03/2026 Recommended
-
Project Manager
South Salem, OR
Mountain Ltd. has an opening for an Project Manager working remotely in the Pacific Northwest. Since 1979, Mountain Ltd. has successfully created and supported turnkey engineering solutions for traditional and wireless telecom providers across the Unit...
Date Posted: 03/30/2026 Recommended
-
Senior Electrical Engineer
Downers Grove, IL
Job Title: Senior Electrical Engineer Location: Downers Grove, IL Type: Contract (Contract to Direct Possible) Duration: 6 months Compensation: $67.40 - $82 (Flexibility DOE) Contractor Work Model: Onsite Hours: 40 hours/week (Monday - Thursday 7:30am ...
Date Posted: 02/24/2026 Recommended
-
Senior Technical Project Manager - Supply Chain
San Antonio, TX
Job Title: Senior Technical Project Manager - Supply Chain Location: San Antonio, TX Job Summary: System One is seeking a Senior Technical Project Manager for a long term opportunity in San Antonio, TX. Responsibilities Lead a large-scale Source-to-Pay...
Date Posted: 04/02/2026 Recommended
-
Document Control Manager
Houston, Texas
Now Hiring: Document Control Manager (Data Center Projects) We’re looking for an experienced Document Control Manager to lead and build out document control processes for large-scale data center construction projects. This is a high-impact role respons...
Date Posted: 04/08/2026 Recommended