Administrative Assistant

Apply

Job Title: Administrative Assistant
Location: Mason, OH
Contractor Work Model: Onsite
Hours: Part-Time, 20.0 hours per week
Compensation: $25.00 - $28.60 per hour
Type: Contract, Potential for extension or conversion to permanent

Responsibilities

Provide administrative support to ensure efficient operation of the office
Support managers and employees through organization and communication tasks
Handle confidential and time-sensitive material with discretion
Communicate effectively via phone and email, ensuring accuracy and timeliness
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence, memos, letters, faxes, and forms
Assist in preparing regularly scheduled reports
Develop and maintain a filing system
Order office supplies and manage inventory
Book travel arrangements and submit/reconcile expense reports
Provide general support to visitors and answer questions or requests
Take dictation and create presentations
Generate reports and handle multiple projects simultaneously
Monitor and prepare invoices
Support administrative staff with educational and growth opportunities
Ensure operation of equipment through preventive maintenance and repairs
Maintain supplies inventory by checking stock levels and placing orders
Attend educational workshops and review professional publications to maintain technical knowledge

Requirements

High school diploma or equivalent; additional education or training preferred
Previous administrative support experience is a plus
Strong organizational and communication skills
Ability to handle confidential information with discretion
Proficiency in office software (e.g., MS Office Suite)
Ability to manage multiple projects and prioritize tasks effectively

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

#M-
#LI-

Ref: #558-Scientific

Type: Contract

Experience: 0

Category: Scientific & Clinical

Contractor Work Model: Onsite

Brand: Joulé

Shift: On-Site

Compensation Range: 25.00 - 28.60 Per Hour

Job ID: 348481

Date Posted: 03/30/2026

Shortcut: https://jobs.systemone.com/snTIY6