Administrative Assistant

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Job Title: Administrative Assistant
Location: Welch, MN
Work Schedule: Monday – Friday (Onsite)
Option 1: 6:00 AM – 4:00 PM (4/10 schedule)
Option 2: 7:30 AM – 3:30 PM (5/8 schedule)
Contract Type: Long-term contract
Pay Rate: $24.14/hr

System One is seeking an Administrative Assistant to support operational teams in a Nuclear Plant environment. This role provides administrative and documentation support to the Mechanical, Electrical, and IMC shops by assisting with daily work coordination, reporting, scheduling updates, and documentation management. The Administrative Assistant plays an important role in ensuring work orders, reports, and operational documentation are properly prepared, organized, and tracked to support plant operations and compliance requirements.

Responsibilities
• Provide administrative support to shop supervisors and operational teams across multiple departments
• Prepare and manage work packages, documentation, and operational reports
• Print, verify, and organize work orders, clearance documentation, and qualification records
• Maintain schedules and update internal tracking systems related to crew assignments and work orders
• Run and distribute operational reports and support daily Plan of the Day preparation
• Scan, upload, and maintain completed work packages and documentation in electronic systems
• Maintain department tracking spreadsheets and assist with documentation accuracy
• Support procedure updates, documentation markups, and administrative preparation for submissions
• Assist with preparing outage work packages and supporting operational documentation needs
• Maintain organized files and documentation systems based on schedule changes and project updates
• Support expense report tracking and other administrative tasks for supervisors
• Prioritize multiple administrative tasks while ensuring accuracy and compliance with procedures

Requirements
• 1–2+ years of administrative or operational support experience
• Strong Microsoft Office skills (Excel, Word, Outlook)
• Experience managing documentation, reports, and operational files
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and maintain documentation accuracy
• Strong written and verbal communication skills
• Ability to work independently while supporting multiple supervisors
• Ability to follow structured procedures and maintain accurate records

Preferred Qualifications
• Experience supporting industrial, manufacturing, utility, or energy environments
• Exposure to operational reporting systems or work management systems
• Experience with SAP or similar enterprise systems
• Experience with Concur expense reporting
• Experience with Workday or UKG time entry systems
• Exposure to nuclear or highly regulated environments

Ref: #192-Precision San Antonio

Type: Contract

Experience: 0

Category: Administrative & Clerical

Contractor Work Model: Onsite

Brand: System One

Shift: On-Site

Compensation Range: 24.14 Per Hour

Job ID: 347509

Date Posted: 03/30/2026

Shortcut: https://jobs.systemone.com/70sblh