Administrative Assistant

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Job Title: Administrative Assistant

Location: West Long Branch, New Jersey
Type: Contract
Compensation: $20.94/hr.
Hours: 40.0 hours per week

Administrative Assistant Job Duties:

Provide excellent customer service to students, supervisors, other University personnel, and parents via phone or in person.
Assist with general questions for the department and take messages, routing callers/students to appropriate service areas.
Arrange and confirm meetings, providing logistical support such as travel arrangements, room scheduling, audio/visual setup, and food ordering.
Assist students and faculty with coordinating advising, scheduling, registering for classes, and preparing approval forms.
Perform clerical duties including preparing meeting minutes, agendas, correspondence, forms, and reports, as well as sorting/distributing mail, photocopying, faxing, and filing.
Coordinate book orders and obtain complimentary copies of textbooks and related teaching materials.
Perform other duties as assigned.

Administrative Assistant Job Requirements:

3 years prior experience
Intermediate competency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to quickly master task-specific proprietary software.
Exceptional written and verbal communication skills, including professional telephonic etiquette and effective engagement with diverse stakeholders.
Strong organizational and time-management skills with the ability to prioritize tasks in a fast-paced environment.
Ability to exercise discretion and maintain high levels of confidentiality regarding sensitive institutional information.
Proficient in office operations and troubleshooting.
Please call or text (732) 228-8982 for immediate consideration

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

#M1

Ref: #563-Joule Staffing - Toms River

Type: Contract

Experience: 0

Category: Administrative & Clerical

Contractor Work Model: Onsite

Brand: System One

Shift: On-Site

Compensation Range: 20.94 Per Hour

Job ID: 348361

Date Posted: 03/26/2026

Shortcut: https://jobs.systemone.com/kOGUv3